MockQuestions

Executive Assistant Mock Interview

Question 24 of 25 for our Executive Assistant Mock Interview

Executive Assistant was updated by on April 12th, 2021. Learn more here.

Question 24 of 25

Tell me about a time you had to manage many different details.

"In my current role, I am responsible for maintaining information for over 200 clients. I have to be certain that these client records are never comingled because this would be a violation of privacy and could create a lot of confusion. To ensure I handle client information with care, I only access one client's information at a time and make sure always to file loose documents immediately. I also ensure that all digital files are labeled specifically and promptly to avoid any confusion. Lastly, I always double-check all files to make sure that documents are not assigned to the wrong client folder."

Next Question

How to Answer: Tell me about a time you had to manage many different details.

Advice and answer examples written specifically for an Executive Assistant job interview.

  • 24. Tell me about a time you had to manage many different details.

      How to Answer

      Interviewers ask this because, as an Executive Assitant, you manage a significant amount of data in many forms. This data could be files, emails, reports, etc. They want to ensure that you have a keen attention to detail and successfully keep different data sources segmented.

      Written by Angela Fontaine on April 12th, 2021

      Answer Example

      "In my current role, I am responsible for maintaining information for over 200 clients. I have to be certain that these client records are never comingled because this would be a violation of privacy and could create a lot of confusion. To ensure I handle client information with care, I only access one client's information at a time and make sure always to file loose documents immediately. I also ensure that all digital files are labeled specifically and promptly to avoid any confusion. Lastly, I always double-check all files to make sure that documents are not assigned to the wrong client folder."

      Written by Angela Fontaine on April 12th, 2021

      Anonymous Interview Answers with Professional Feedback

      Anonymous Answer

      "As the Department Coordinator for the School of Education, I manage approximately 150 adjunct faculty. I manage their contracts make sure we have a signed copy and forward it to the Human Resources Department. I verify all contracts and make sure all courses have instructor assignments for the entire academic year."

      Marcie's Feedback

      It sounds like you manage many details during the course of your job just in general. To strengthen your answer, you'll want to include an outcome/final result so you can show the interviewer that not only do you handle detail-oriented work but you're successful at it. Consider either including a stat of some sort here that shows how accurately you verify the contracts/confirm all the courses have instructor assignments or include a more specific example where you have a definitive outcome that you can discuss.
      Show More Answers

    • Next Question