Most companies have specific solutions they can offer customers when an issue arises. Sometimes you will try everything you can do to satisfy a customer, and you still cannot meet their needs. This is when you need to use your best judgment and get creative.
American Express values those who are committed to their customers and able to think outside the box when they need to. If you haven't done this before, give an example of a time you have gone above and beyond for a customer. You may have talked to your manager to find a compromise or a hidden benefit that you don't typically offer customers. Think of a challenging situation that you were able to resolve to show that making the customer happy is your priority!
"I recently had a customer who was a big past the return policy timeframe; however, she had some medical issues and a few other circumstances that were a touch unusual. I decided to extend the policy and issue her a refund, with the expressed permission of my supervisor, of course. It's important to have rules, but it's also important to express some flex when needed, within reason."
"I recently had a customer that couldn't use the internet service, due to a calamity, and he continued to pay bills. He demonstrate me, also, that his products have broken so, under expressed permission of my team leader, I decided to send him new products for free and to apply for temporary benefits. It's important to follow the company rules, but it's also important to have some flex when needed, in such way that retains customers."
This is a very solid example. You remained within the confines of your company’s policies and procedures, while upholding great customer service. Great job! I assisted with minor edits – see below.
"I recently worked with a disgruntled customer who was not using one of our services but continued to pay the bill. The customer had broken products as well, creating further dissatisfaction. I contacted my Team Leader to work out a swift solution. I was advised that providing free products and temporary benefits would be approved. I followed the chain of command to stick to our policies and procedures while ensuring great customer service. Retaining customers is vital, so I try to be as flexible as I can within the confines of policies."
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