Executive Assistant Mock Interview
Master 25 Executive Assistant interview questions covering discretion, prioritization, and executive support.
Question 2 of 25
Tell me about a time you had to deliver communications to multiple people? What methods did you use?
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Angela Fontaine is a Senior People Business Partner with expertise in job search coaching, interview coaching, and career development.
When asking this question, interviewers are validating that you are knowledgeable about communication best practices. They want to know that you can effectively communicate to large groups and know when specific populations should be communicated to differently. They may also be looking to confirm that you know who to communicate to and when. Not all messages are intended for all audiences.
Angela Fontaine is a Senior People Business Partner with expertise in job search coaching, interview coaching, and career development.
"One of my current responsibilities is messaging our discussions and decisions from our monthly business review. The monthly business review is not appropriate for all employees, as it contains sensitive information. When drafting my communication, I bucket the updates based on which employees need specific information on an as-needed basis. Next, I ensure that the email list includes only relevant parties. Lastly, I add a disclaimer to each communication group, explaining what information is appropriate to share and which information is sensitive. This disclaimer helps in ensuring that information is not inadvertently shared."
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Anonymous Answer
As the Department Coordinator, I have weekly communications for the adjunct faculty. Certain communications involve all adjunct faculty such as the academic calendar, policy/procedures, and grading instructions. While other communications are from different departments and are for specific adjuncts in each department. I make sure to section my communication by who gets what communication. Making sure to cross-check my list. I also make sure all links are opening correctly and surveys/forms direct correctly as well.
Marcie's Feedback
So it sounds like you communicate on a weekly basis with adjunct faculty and that you're very careful about making sure to communicate with the correct person/people. The fact that you also check that links and surveys work correctly before you send them shows that you are very detail-oriented, organized, and methodical. Good answer! The interviewer will appreciate these qualities about you! Don't forget to mention what methods you use to communicate (e.g., email, messaging applications, etc.)
Anonymous Answer
During interviews, I send calendar invites and email correspondence to both the interview panel and the candidates.
When this is done I send two separate correspondences since there will be documentation the candidate cannot see and other documents the interview panel will not need.
Jaymie's Feedback
Great example. It may be beneficial for you to also speak about the process if you didn't receive a response from someone or received a decline, that way the interviewer knows you are good at follow-up and managing the process end to end.
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