Interviews Questions by Career
Interviews Questions by Company
Interviews Questions by Topic
Get Started
Interview Coach 1:1
Gain the confidence you need by asking our professionals any interview scenario, question, or answer you are unsure about.
Let Us Review Your Answers
Our interviewing professionals will gladly review and revise any answer you send us. Allowing you to craft perfect responses for your next job interview.
Interview Questions by Topic
Interview Questions by Career
Interview Questions by Company

Executive Assistant Interview
Questions

Job Interviews     Careers     Business    
Question 1 of 30
How do you organize your daily schedule?
***Note: We do not have professional answers for this career***
User Answers
1.
I review emails and calendars and set priorities and review deadlines.
2.
My calendars are color code based, red is for meetings that I must attend to neutral colors for tentative meetings giving me latitude to move projects around.
3.
Will arrange them in order of priority then start from the most pressing need to the least item in the scale of preference.
4.
I like to begin with writing a to do list before the start of everyday, making sure where possible that I have completed it by the end of the day.
5.
By using a task/to do list - first thing on arrival would be checking my inbox and that of my CEO to see if anything urgent has happened over night.
6.
Look at all the priorities of the day and tackle important tasks / time consuming tasks first.
7.
Look at all priorities of the day and tackle important tasks/time consuming tasks first.
8.
I check the calendar and look ahead to see what is priority.
9.
Definitely do a to-do-list and prioritize. Sort my responsibilities by deadline. I believe that is the most crucial component.
10.
In advanced, way before the day. Look at my calendar of events, prioritize the immediate and most important, while looking into future important task, chipping away that those in a process while chipping away at less important task.
1000s of Interview Questions
Win your next job by practicing from our question bank. We have thousands of questions and answers created by interview experts.
Suggested
Interview Q&As
Explore expert tips and resources to be more confident in your next interview.
Behavioral
Common
Phone
Tough
Leadership
All Interview Topics
All Career Q&As
Suggested Career
Interview Q&As
Continue practicing by visiting these similar question sets
Admin Assistant
Assistant Manager
Secretary
15 Executive Assistant User Answer Examples
1.
How do you organize your daily schedule?
User-Submitted Answers
1.
I review emails and calendars and set priorities and review deadlines.
2.
My calendars are color code based, red is for meetings that I must attend to neutral colors for tentative meetings giving me latitude to move projects around.
3.
Will arrange them in order of priority then start from the most pressing need to the least item in the scale of preference.
4.
I like to begin with writing a to do list before the start of everyday, making sure where possible that I have completed it by the end of the day.
5.
By using a task/to do list - first thing on arrival would be checking my inbox and that of my CEO to see if anything urgent has happened over night.
6.
Look at all the priorities of the day and tackle important tasks / time consuming tasks first.
7.
Look at all priorities of the day and tackle important tasks/time consuming tasks first.
8.
I check the calendar and look ahead to see what is priority.
9.
Definitely do a to-do-list and prioritize. Sort my responsibilities by deadline. I believe that is the most crucial component.
10.
In advanced, way before the day. Look at my calendar of events, prioritize the immediate and most important, while looking into future important task, chipping away that those in a process while chipping away at less important task.
2.
How you prioritize urgent responsibilities when you have little time left in the day to complete your tasks?
User-Submitted Answers
1.
I check the shared calendar and see what is coming up the soonest as well as their level of priority.
2.
Tasks would have already been prioritized.
3.
If they are of a urgent matter, I will work until it is complete.
4.
I do that using deadline dates and time.
5.
By most urgent and most important and what is needed next.
6.
I would figure out which task/project is the most important and ask for time for other less important tasks.
7.
Communicate with my manager and advise of the urgent task which needs to be completed before the close of business and that it may not be possible for me to complete the task, but I have organised another staff member to complete the task.
8.
1- Through their deadline 2-
9.
I would complete what is most urgent.
10.
Based on their importance.
3.
Name one software program you feel is impossible to do without in the performance of your job duties.
User-Submitted Answers
1.
Microsoft Office and the Internet.
4.
Do you follow instructions well?
User-Submitted Answers
1.
I do my best with the instructions. And I repeat everything that was said so I understand I heard right.
2.
Yes I will repeat everything go heard just to make sure I heard it right. I am not afraid to ask questions if while working on a project and a problem comes up.
3.
Yes, I understand the importance of communication and understanding what is being asked of me. If I don't fully understand, I will ask further clarification.
4.
Yes. I listen very carefully and make notes as I receiving instructions right into my calendar and set the due date.
5.
When you have instructions to follow ideally it works very well to do so, it generally means there is a preference on how to do things and I would respect the direction given to me.
6.
In my role it is very important to follow instructions as it may impinge on other members of the office or the executive may not receive the information required within a timeframe.
7.
Yes, and I put my on touch in it.
5.
Are you a good at multitasking?
User-Submitted Answers
1.
Yes I can multitask. I have several main job functions I am responsible for. Fact adjunct are always coming in asking me to Xerox, scan materials. I know to Xerox the exams and quizzes and anything needing for minutes come first.
2.
Multitasking is one of my biggest strengths. No matter what project I may be working on, I am still looking at calendars and emails.,
3.
Yes. Especially if the task is required to be completed utilizing a computer.
4.
Toughest challenge.
5.
Yes I can multitask when it comes to simple routine process/task but when it comes to high level task they get my complete undivided attention.
6.
While I was working with two Executives, from time to time I was asked the complete a task which was urgent for the AG while I was typing a report. I feel I have the maturity and experience to multitask.
7.
100%
8.
Yes. I like challenges & like to learn new tasks.
6.
How are your computer skills?
User-Submitted Answers
1.
Excellent. I have had much experience throughout college and my career working on a computer. I also grew up with a computer programmer, eventually a software engineer as a father, so we always had the latest technology in the house.
2.
Great, can't imagine life without a computer.
3.
I have very good computer skills - Excellent.
4.
Superb, advanced and unique.
5.
Great. I can't imagine life without a computer.
7.
What are your career goals?
User-Submitted Answers
1.
To network, become the best at what I do, and be a true asset to my company.
2.
I want to get my Undegraduate College degree in Adult, Organizational and Communication because it deals with communication, Interpersonal skills and work conflict and that is what I do on a daily basis.
3.
To get my undergraduate degree in Adult Organisational and Developmemt.
4.
Next level of education, proving that I am the best at what I do, financially unfrustrated and gaining plenty of expertise and growth about my current industry.
5.
To be the best at what I do, to always try to keep the boss happy.
6.
My focus has been to be employed through the City of Turlock for quite some time now. So since achieving that goal, I feel I have a multitude of options to choose from. I am excited about this opportunity and the possibilities that lie ahead. With that being said, if other doors open in the future I feel I would be open to exploring where I could serve the City at an even greater capacity.
7.
Gain employment with s strong company that has career growth.
8.
Chanlleging myself, feeling aligned and well with work and life, being happy to come into work, which would probably also mean I was doing very well within a company.
9.
To be a top Executive Assistant.
8.
What tasks do you dislike most?
User-Submitted Answers
1.
There is no one particular task I dislike. I sometime may get flustered in the beginning of the semester, but everyone does. I have to put focus and prioritise what needs to be done and what has to be done. Concentrate on what has to be done.
2.
There is not one particular job I dislike the most. We all have things we do not like, and like. The main thing is to complete everything, that is what we are here for.
3.
Interviewing and recruiting people.
4.
There are no tasks that I can say I dislike, but I do enjoy a diversity.
5.
I found that there was no more scope of career growth in the company after reaching a certain level.
6.
Making a call to cancel a meeting.
7.
I don't feel there is a dislike of any task I have. If there were something considered to be daunting, I would say that it was a challenge which I welcome.
8.
Task that have no real value/input towards the business are a challenge to me.
9.
How do you deal with difficult situations at work?
10.
Processing Ministerials. I find them not interesting or stimulating. I like to have a task that I have total control and responsibility.
9.
Youve been asked to set up a meeting. What actions will you take?
User-Submitted Answers
1.
Get the date and time the meeting to take place. What is the topic of the meeting. Then arrange a room. Setup the room with whatever supplies that is needed for the meeting to take place.
2.
I think the first thing in order is to find out who is the most critical person that needs to attend. I would then each out to that persons assistant and look at my shared schedule, offering options to choose from that work with all attendees.
3.
Ask what time, how many people will you need any equipment, any extra setup time. What is the meeting called, when and how long and what time?
4.
Ask the what the meeting is called, how many people are involved what day and time, do you need any equipment, any extra set up time.
5.
I first make sure I know the topic and if possible the expected outcome of that meeting. Need to know attendees, location, technical equipment needed for the meeting, and approximate time needed for the meeting. I then work to schedule the meeting based on availability.
6.
I will prepare a list of participant, get the venue and prepare the agenda.
7.
I would contact all the respective people get the dates and times they available and follow that up with an email to check with everyone which date would suit them best and time.
8.
Invite the attendees and check resources, make an agenda.
9.
First know the immediate need, is this a important investor? will this meeting favor us resulting in financial gain? So first I would prioritize and categorize the immediate need. Who is involved in the meeting ? Factory in peoples time? Who all needs to be involved.
10.
What was the biggest challenge in your previous / current position?
User-Submitted Answers
1.
Was the key role in played in handling 400 shareholders after handling 42 managers in a 5day workshop.
2.
Anticipating applying my expertise to all departmental managers within an unfamiliar industry.
3.
They are expected to know everything, even when not included in meetings and private conversations.
4.
One of your co-workers has offered to help you on one of your busiest days; however, you believe your skills are far superior to hers. How would you respond to her offer when you really do need help.
5.
Being the receptionist, PA to the director and the point of call to an entire office building.
11.
What are your current duties as an Administrative/Executive Assistant?
User-Submitted Answers
1.
Responsible for weekly and monthly budget reports. Maintained schedule for upper level executives including vetting meeting request.
2.
I currently handle the patient schedule for three providers in our office. I have to look ahead at the schedule and foresee any challenges and address them before they come to a head. I also prioritize the weekly agenda, as well as present this to the team during our Monday morning meetings. I generate reports for weekly income goals, patient retention, as well as the inventory report. I am in charge of ordering all office and medical supplies, all while ensuring the patient's are happy with their services.
3.
I am responsible for collecting the cv, syllabi, and submitting the book orders for the College of Ed. As well as getting contact information.
4.
Full support of my manager. Manage emails and calendar appointments, follow up from meetings, be proactive to anticipate meeting needs and have ready prior to that meeting. Keep appointments on time.
5.
Handling confidential duties for the managing director and handling all his administrative duties.
6.
Any and everything. I never know what to expect will come as an assignment. Communication management is a top duty.
7.
Hr, Tender Compiliation, General Secretarial Functions, Staff Problems.
8.
I am responsible for collecting c. F. For the College of Ed, contact information, syllabi, submit book orders to the bookstore.
12.
What made you want to become an Executive Assistant?
User-Submitted Answers
1.
Based on my experience in the field, my next career level was Executive Assistant. I like to support the executive and make sure his business is organized and taken care of.
2.
I love to interact with customer and have the ability to handle boss work with confendential.
3.
How you prioritize urgent responsibilities when you have little time left in the day to complete your tasks.
4.
The fast pasted environment with the ability to network and meet new people.
5.
I have 30 years experience here at Temple. I have 15 years or more until I retire. I see Rosalie, Donna and joyce all came from the cite dept. I am from that department, I would like to continue with that advancement. I can use my knowledge and wisdom and help Valerie and Lorena in there questions and also train new secretaries after they retire. I have great interpersonal skills and communication skills. I can work in a high pacifist environment and get my duties one with few errors. And I can also multitask.
6.
Honestly, when I first applied to my first job related to this field I did not know what to expect. But with time I felt in love with it. I like the variety in the job, the interaction with other people, I like helping people, I get to work with a variety of people and I love the challenges that come with the role.
7.
It is too long to explain here.
8.
Being the backbone to a business, playing a important part in a company.
9.
I get gratification in making people look good and I like working with the upper levels of management,
10.
I have to passion to managing top executives in their day to day affairs and also have the passion of helping executives in achieving their goals.
13.
When was the last time you were in a high pressure situation?
User-Submitted Answers
1.
Typically once every 2 months at my current job we host events in which I feel pressure because I am essentially responsible for the turn out.
2.
The beginning of the semester is very stressful for everyone. There are all new adjuncts coming in, I have prepare myself and assist everyone in friendly way and making sure all there needs are met.
3.
In the nature of our business, when we are in the process of bringing on new clients, there is a lot of work needed.
4.
Aside from one of my last interviews when I had to confirm information from distraught family of a patient who died.
5.
9 months ago when I walked into my new job and was faced with a tender on my desk that needed to be submitted I had 4 days to do it in.
6.
I would like to utilize my skills, and learn as much as I can. I love learning new skills. I also look at donna, Rosalie and joyce they all came from the CITE Department, that used to be Teaching and Learning that is where I am current from. I would like to continue with that advancement.
14.
What are the most important qualities to have as an Executive Assistant?
User-Submitted Answers
1.
To manage time well, organize and prioritize a schedule, and being able to look ahead to foresee any issues that may arise.
2.
Patience, organizational skills, communication, also have sound judgment and understand the importance of teamwork.
3.
Patient, communication, Interpersonal skills, trustworthy and loyal.
4.
Confidential, communication skills, detailed oriented, competency.
5.
Flexibility and adaptability.
6.
I believe you must always present yourself professionally, communicate clearly, utilize listening abilities, confirm understanding of tasks assigned to you, remain positive, be accessible, work well with and understand your supervisor(s), have positive solutions.
7.
Not to get flustered and to always try think ahead to ensure that you can always be on your feet and on top of your game.
8.
EA's have to have proven leadership qualities, customer service and software techincal skills to start, experience in handling highly cofnidential documents.
9.
Someone that is organized a team player and a great multitask-er.
10.
Personality, relation between assistant and the person he or she is assisting. Everything else falls inline.
15.
Do you feel comfortable dealing with high profile people?
User-Submitted Answers
1.
I find that by listening and understanding what is required from you, you can deal with people effectively and efficiently as possible. People want to be treated in a professional and diplomatic way.
2.
Absolutely. I think high profile people are motivating.
3.
Yes. I have been at Temple for 30 years. I have seen all types of faculty coming I to the department with all kinds of degrees. I am here to assist whoever needs assistance with anything.
4.
Absolutely, I have always been told that consistent exceed performance expectations in customer service and upfront first impressions and encounters.
5.
Yes am comfortable with senior staff, they offer you so many learning opportunities and give you challenges enhancing your skills.
6.
During my experience I was always working and dealing with high profile people and am very comfortable with this.
7.
Yes, I'm comfortable in dealing high profile people and it motivates me to assist them in their accomplishment of their task daily.
8.
Yes I feel comfortable working with high profile people.
9.
Yes, of course, I enjoy these kind of gatherings.
10.
Yes, I very am comfortable with all levels of people.
More Interview Q&As
Explore expert tips and resources to be more confident in your next interview.
Behavioral
Common
Phone
Tough
Leadership
All Interview Topics
All Career Q&As
Suggested Career
Interview Q&As
Continue practicing by visiting these similar question sets
Admin Assistant
Assistant Manager
Secretary
30 Executive Assistant Interview Questions
Win your next job by practicing from our question bank. We have thousands of questions and answers created by interview experts.
Interview Questions
  1. How do you organize your daily schedule?
  2. How you prioritize urgent responsibilities when you have little time left in the day to complete your tasks?
  3. Name one software program you feel is impossible to do without in the performance of your job duties.
  4. Do you follow instructions well?
  5. Are you a good at multitasking?
  6. How are your computer skills?
  7. What are your career goals?
  8. What tasks do you dislike most?
  9. Youve been asked to set up a meeting. What actions will you take?
  10. What was the biggest challenge in your previous / current position?
  11. What are your current duties as an Administrative/Executive Assistant?
  12. What made you want to become an Executive Assistant?
  13. When was the last time you were in a high pressure situation?
  14. What are the most important qualities to have as an Executive Assistant?
  15. Do you feel comfortable dealing with high profile people?
  16. Identify two types of technology that are essential to your job function.
  17. How do you handle a large workload?
  18. Why do you want to leave your current employer?
  19. Why do you want to be my Executive Assistant?
  20. How do you deal with difficult situations at work?
  21. What practice do you follow answering emails?
  22. Describe yourself in three words.
  23. What type of personalities do you work best with?
  24. What skills will you bring to the company?
  25. Why should I hire you?
  26. How would others describe you?
  27. How are your communication skills?
  28. What are your greatest weaknesses
  29. What are your greatest strengths?
  30. Where do you see yourself in 5 years?
Disclaimer
Our interview questions and answers are created by experienced recruiters and interviewers. These questions and answers do not represent any organization, school, or company on our site. Interview questions and answer examples and any other content may be used else where on the site. We do not claim our questions will be asked in any interview you may have. Our goal is to create interview questions and answers that will best prepare you for your interview, and that means we do not want you to memorize our answers. You must create your own answers, and be prepared for any interview question in any interview.
Learn more about what we believe >
Read our Terms of Use for more information >