Admin Assistant Mock Interview
Master 40 Admin Assistant interview questions covering organization, communication, and office technology.
Question 9 of 40
Tell me about your experience tracking and maintaining office supply inventory.
Entry Level
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Example Answer
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Rachelle Enns is an interview coach and job search expert. She works with candidates to perform their best in employment, medical, and post-secondary admission interviews.
"As a recent graduate, my exposure to inventory tracking is limited; however, I am very tech-savvy and confident in my ability to learn your systems very quickly. For instance, the last temporary admin position I worked, I had to plug a great deal of data in Salesforce CRM. To learn, I watched online tutorials and YouTube videos a couple of days before I started. By the time I went into the assignment, I felt well prepared."
Rachelle Enns is an interview coach and job search expert. She works with candidates to perform their best in employment, medical, and post-secondary admission interviews.
The interviewer wants details around your experience in managing office supply levels and inventory. As an Admin Assistant, you may have spent time completing office supply orders, tracking inventory levels, and even paying supplier invoices. If you have used any inventory or office supply tracking tools, be sure to mention this experience to the interviewer.
If you are new to your career, focus on the fact that you are eager and willing to learn new systems and tools. You can also ask the interviewer what type of tools they use within the company. This way, you can invest time in learning by watching online tutorials, if available.
Rachelle Enns is an interview coach and job search expert. She works with candidates to perform their best in employment, medical, and post-secondary admission interviews.
"In my current role I track inventory for our company's head office and the attached warehouse office through Oracle NetSuite. We use NetSuite for nearly every business function manageable, but my greatest exposure is in tracking inventory needs, trends, and vendor pricing. Could you share with me the systems you use here? I would be happy to learn what I can, ensuring that my ramp-up time is optimized."
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Anonymous Answer
I am responsible for ordering and tracking all office supplies for five office locations. I order the supplies on Amazon or Quill and then track expenses in Excel and Concur where I submit my HR Managers Monthly Expense Report. I follow up via email with everyone to confirm they have received their supplies.
Marcie's Feedback
Great! You definitely sound experienced in this area. How long have you been doing this? Approximately how many supplies do you have to order every month for so many different locations? Do you try to find the best prices to save the company money? Details, details, details! You handle a lot here; make sure the interviewer understands all that goes into managing this successfully.
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