Are you experienced in making travel arrangements for staff and leaders?

How to Answer
Entry Level
Answer Example
Community Answers

The interviewer will be looking for signs that you understand what it takes to plan a business trip. Making travel arrangements could include booking flights, being aware of time zone changes, and itineraries. Also, selecting suitable accommodation for your corporate travelers. This work may require research on the destination, itinerary preparation, and meeting outlines for those that you support. Explain to the interviewer some of the work-related travel arrangements you have made in the past.

"After high school, I took a gap year to travel the globe. I have traveled extensively and know that it takes a lot of attention to detail to plan a smooth trip. I believe this experience will help me when it comes to making travel and accommodation arrangements for your team. Also, I believe it would be wise of me to have a travel booking checklist to keep me organized."

"I have booked travel arrangements for my company's leadership team for the past four years. I believe I have made arrangements for approximately 150 business trips in total. I have a checklist that I follow, which ensures that I do not miss any important details. I know the top hotels for the most popular company destinations and have alerts set up for pre-sale tickets to our industry's top events."

Anonymous Answer

"Updated answer - In my current role at ______, I have made Hotel travel arrangements several times for Mobile, AL and Columbia, TN staff when they come to my Birmingham, AL office for meetings. Once I confirm who is attending the meeting I will go online in Concur and book a hotel room. I will forward the email confirmation with hotel details to employee so they have for check in. I will ask them to notify me asap if they have to cancel so I can get our my boss credit card refunded. Everyone always thanks for my help. These type of arrangements require good planning, attention to detail, organization and folllow up skills."

Marcie's Feedback

Great! Can you talk more about what you did during these instances? Did you book airfare and other transportation? How about hotels? Did you communicate with the employees and others to make these arrangements? How did everything turn out? Emphasize the skills and qualities you relied on to make this happen seamlessly (e.g., how organized and detail-oriented you are, your knowledge of Concur, etc.) Nice job!