How to Answer: How would you approach booking a last-minute team meeting if your boss requested one?
Advice and answer examples written specifically for an Admin Assistant job interview.
24. How would you approach booking a last-minute team meeting if your boss requested one?
How to Answer
The interviewer would like to know how you handle taking last-minute tasks and delivering results under pressure. Think of a time when your leader asked you to book a last-minute meeting, knowing that you had to drop everything you were concentrating on and get the group together. Step-by-step, discuss the actions you would take while also highlighting the fact that you would maintain a positive attitude despite any inconvenience the request caused.
Written by Rachelle Enns on August 22nd, 2020
Entry Level
"Whatever it takes to support my employer, I will be ready and willing! I work fast and do not need a lot of notice to get the job done. If my boss needed me to book a last-minute team meeting, I would ask a few critical questions such as who will be attending, where the meeting will take place, and if there was any particular tech or equipment needed to facilitate the meeting. Then, I would get to work prepping the space, making it comfortable, and ensuring that all expected attendees were aware of the meeting details."
Written by Rachelle Enns on August 22nd, 2020
Answer Example
"I have around ten years of experience as an Admin Assistant, and I certainly understand by now that no day is mundane and rarely do I have a day where my to-do list stays the same. I am sure to leave some wiggle room in my calendar so that I can pivot to other tasks without a negative impact on my usual admin duties. If my boss approached me asking to put together a last-minute team meeting, I would first find out if they wanted the meeting to be in a conference room on-site or virtual. Then, I would book the conference room, or I would create a special meeting room in zoom. Then, I would confirm the list of attendees and send out invitations via email, marking the email urgent. If time allowed, I would pick up the phone 90 minutes before the meeting start time and call any attendees who had not yet replied. If the meeting were on-site, I would ensure that the conference room was clean, ready, and that everyone had a bottle of water waiting for them at their seat. I have performed last-minute tasks many times in my career and am ready to shift my concentration at a moments' notice."
Written by Rachelle Enns on August 22nd, 2020