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Top 25 Event Planner Interview Questions

Question 1 of 25
What was the most difficult event you promoted? What made it difficult?
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Question 2 of 25
How would you describe your work style?
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How to Answer
The areas of focus you can discuss are organization, time management, team interaction and your personal process of handling daily tasks and projects.

"I am intentional about how I plan my work week and with how I spend my time at work. I usually spend my Sunday evenings and mornings structuring my week and confirming deadlines, meetings and luncheons. I also prioritize my time with the team. Our meetings are pretty structured, following an agenda and using time efficiently. I like to have fun with the team at work as well, but I typically keep my work hours focused on work so that I can have fun at happy hours after work."

Answer Example
"I am intentional about how I plan my work week and with how I spend my time at work. I usually spend my Sunday evenings and mornings structuring my week and confirming deadlines, meetings and luncheons. I also prioritize my time with the team. Our meetings are pretty structured, following an agenda and using time efficiently. I like to have fun with the team at work as well, but I typically keep my work hours focused on work so that I can have fun at happy hours after work."
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Question 3 of 25
What are important characteristics for an effective event coordinator?
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How to Answer
Think about the main responsibilities for the role and consider the characteristics that correspond. Scheduling, coordinating and planning all require attention to detail. They also require focus and preparation. When dealing with clients, you need to be a good listener and communicator. Staying calm in stressful situations is another key characteristic. In planning and executing events, you need to be flexible and composed. Depending on the emphasis for this role, working in corporate events or working with individual clients, consider the above qualities, focusing on about 5 different ones, discussing them in terms of how they relate to the role you are interviewing for.
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Question 4 of 25
Describe your specific skills and experience related to Event Planning.
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How to Answer
Consider the skills needed in order to accomplish the responsibilities for this position. Some may be new to you and some may be areas where you have experience. You want to discuss skills that could easily transfer to prove you are qualified for the job. All events need to be executed by the anticipated deadline, so talk about your time management skills. Whether you are a consultant or working with a team, you will need to be able to interact with others. Discuss how you relate with others, delegate tasks and work as a team.

Pro Tip: For each responsibility listed in the job description, list the skills required to accomplish that task. Draw from your experience, referring back to your resume if you need a reminder of how you have accomplished similar tasks.
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Question 5 of 25
What was the most successful event you've planned in the past?
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How to Answer
Before answering this question, think about your definition of success. For some they may share an event that went smoothly without any issues that was carefully planned and executed. For others it may be overcoming problems that arise and without affecting the satisfaction of your client or the guests. Give an example that displays your top qualities as an event planner, and show your passion and ability to manage events from start to finish.

"I have worked on a wedding of 200 people at a city park. Some of the challenges had to do with setting up electricity and power while staying within the constraints of the city for sound and lighting. My client had a very particular vision for the asthetic and design of lights and decor, with specific fixtures picked out. I communicated with my client about the constraints due to the location, and suggested a few variations that would help us to stay within the contract with the city while staying true to the vision. This event ended up being the most visually beautiful event I have put together, through careful planning and collaborating with the vision of my client. I was most pleased because of the quality and my client was extremely happy with the results."
Answer Example
"I have worked on a wedding of 200 people at a city park. Some of the challenges had to do with setting up electricity and power while staying within the constraints of the city for sound and lighting. My client had a very particular vision for the asthetic and design of lights and decor, with specific fixtures picked out. I communicated with my client about the constraints due to the location, and suggested a few variations that would help us to stay within the contract with the city while staying true to the vision. This event ended up being the most visually beautiful event I have put together, through careful planning and collaborating with the vision of my client. I was most pleased because of the quality and my client was extremely happy with the results."
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Question 6 of 25
If you had to describe yourself as detail-oriented or big-picture oriented, which would you choose? Why?
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Question 7 of 25
What would you do if the DJ is late and not responding to calls or emails?
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Question 8 of 25
Give an example of a time when you felt the greatest sense of accomplishment in your job?
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Question 9 of 25
What brings out the most excitement for you in event planning?
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Question 10 of 25
Tell me about one bad experience you've had, preferably something catastrophic, how did you handle it? Was the event still a success?
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Question 11 of 25
Tell me about a work situation that required a creative solution.
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Question 12 of 25
How do you multitask when you plan or manage multiple events?
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Question 13 of 25
What was the most challenging event you've planned in the past?
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Question 14 of 25
If you were hired, when could you start?
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Question 15 of 25
What are some strategies you use for managing and prioritizing work for yourself when there is too much work and too few staff members to complete the tasks at hand?
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Question 16 of 25
Tell me about your experience working with an event planning committee?
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Question 17 of 25
How good are your listening skills? How do you know?
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Question 18 of 25
Describe your experience with designing and developing advertising graphics and publications used to market programs and services.
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Question 19 of 25
Tell me about a time when you had to deal with a difficult client. How did you manage that relationship?
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Question 20 of 25
What approaches do you use in communicating with different people, customers, staff, co-workers, management? How do you know you are communicating effectively?
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Question 21 of 25
We've read your resume and seen where you went to college and your work experience, but could you walk us through this period and tell us how you made the decisions you did regarding your education and work?
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Question 22 of 25
Tell me about a time when you were working within a tight budget for an event. What was the outcome?
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Question 23 of 25
Tell me about a mistake that you made on the job. What did you learn from it?
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Question 24 of 25
Explain a time when you disagreed with your boss. How did you handle this situation?
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Question 25 of 25
What value will you add to our team?
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About Event Planner

November 22nd, 2014

Event planning is the process of planning a festival, ceremony, competition, party, or convention. Event planning includes budgeting, establishing dates and alternate dates, selecting and reserving the event site, acquiring permits, and coordinating transportation and parking. Event planning also includes some or all of the following, depending on the event: developing a theme or motif for the event, arranging for speakers and alternate speakers, coordinating location support (such as electricity and other utilities), arranging decor, tables, chairs, tents, event support and security, catering, police, fire, portable toilets, parking, signage, emergency plans, health care professionals, and cleanup.

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