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Event Planner Interview Questions

25 Event Planner Interview Questions
Question 1 of 25
What was the most difficult event you promoted? What made it difficult?
How to Answer
"Organizing an event to promote local restaurants recently was the most difficult because there were so many different people that needed to be coordinated and managed. Anticipating miscommunications and last minute hiccups allowed me to prevent those issues from arising. Sometimes they are unavoidable, and in those cases you must have a backup plan. Everything worked out seamlessly because I was calm and prepared."

When you can anticipate the difficulties before they occur, you will be able to prepare and have the tools you need if any sort of situation arises. Some the the preparation involves having the right people on your team and some involves having a backup plan or person to call. Show your confidence in dealing with challenges.
Answer Example
"Organizing an event to promote local restaurants recently was the most difficult because there were so many different people that needed to be coordinated and managed. Anticipating miscommunications and last minute hiccups allowed me to prevent those issues from arising. Sometimes they are unavoidable, and in those cases you must have a backup plan. Everything worked out seamlessly because I was calm and prepared."
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Question 2 of 25
How would you describe your work style?
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How to Answer
The areas of focus you can discuss are organization, time management, team interaction and your personal process of handling daily tasks and projects.

"I am intentional about how I plan my work week and with how I spend my time at work. I usually spend my Sunday evenings and mornings structuring my week and confirming deadlines, meetings and luncheons. I also prioritize my time with the team. Our meetings are pretty structured, following an agenda and using time efficiently. I like to have fun with the team at work as well, but I typically keep my work hours focused on work so that I can have fun at happy hours after work."

Answer Example
"I am intentional about how I plan my work week and with how I spend my time at work. I usually spend my Sunday evenings and mornings structuring my week and confirming deadlines, meetings and luncheons. I also prioritize my time with the team. Our meetings are pretty structured, following an agenda and using time efficiently. I like to have fun with the team at work as well, but I typically keep my work hours focused on work so that I can have fun at happy hours after work."
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Question 3 of 25
What are important characteristics for an effective event coordinator?
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How to Answer
Think about the main responsibilities for the role and consider the characteristics that correspond. Scheduling, coordinating and planning all require attention to detail. They also require focus and preparation. When dealing with clients, you need to be a good listener and communicator. Staying calm in stressful situations is another key characteristic. In planning and executing events, you need to be flexible and composed. Depending on the emphasis for this role, working in corporate events or working with individual clients, consider the above qualities, focusing on about 5 different ones, discussing them in terms of how they relate to the role you are interviewing for.
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Question 4 of 25
Describe your specific skills and experience related to Event Planning.
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How to Answer
Consider the skills needed in order to accomplish the responsibilities for this position. Some may be new to you and some may be areas where you have experience. You want to discuss skills that could easily transfer to prove you are qualified for the job. All events need to be executed by the anticipated deadline, so talk about your time management skills. Whether you are a consultant or working with a team, you will need to be able to interact with others. Discuss how you relate with others, delegate tasks and work as a team.

Pro Tip: For each responsibility listed in the job description, list the skills required to accomplish that task. Draw from your experience, referring back to your resume if you need a reminder of how you have accomplished similar tasks.
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Question 5 of 25
What was the most successful event you've planned in the past?
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How to Answer
Before answering this question, think about your definition of success. For some they may share an event that went smoothly without any issues that was carefully planned and executed. For others it may be overcoming problems that arise and without affecting the satisfaction of your client or the guests. Give an example that displays your top qualities as an event planner, and show your passion and ability to manage events from start to finish.

"I have worked on a wedding of 200 people at a city park. Some of the challenges had to do with setting up electricity and power while staying within the constraints of the city for sound and lighting. My client had a very particular vision for the asthetic and design of lights and decor, with specific fixtures picked out. I communicated with my client about the constraints due to the location, and suggested a few variations that would help us to stay within the contract with the city while staying true to the vision. This event ended up being the most visually beautiful event I have put together, through careful planning and collaborating with the vision of my client. I was most pleased because of the quality and my client was extremely happy with the results."
Answer Example
"I have worked on a wedding of 200 people at a city park. Some of the challenges had to do with setting up electricity and power while staying within the constraints of the city for sound and lighting. My client had a very particular vision for the asthetic and design of lights and decor, with specific fixtures picked out. I communicated with my client about the constraints due to the location, and suggested a few variations that would help us to stay within the contract with the city while staying true to the vision. This event ended up being the most visually beautiful event I have put together, through careful planning and collaborating with the vision of my client. I was most pleased because of the quality and my client was extremely happy with the results."
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About Event Planner

November 22nd, 2014

Event planning is the process of planning a festival, ceremony, competition, party, or convention. Event planning includes budgeting, establishing dates and alternate dates, selecting and reserving the event site, acquiring permits, and coordinating transportation and parking. Event planning also includes some or all of the following, depending on the event: developing a theme or motif for the event, arranging for speakers and alternate speakers, coordinating location support (such as electricity and other utilities), arranging decor, tables, chairs, tents, event support and security, catering, police, fire, portable toilets, parking, signage, emergency plans, health care professionals, and cleanup.