MockQuestions

Event Planner Mock Interview

To help you prepare for your Event Planner interview, here are 25 interview questions and answer examples.

Get More Information About Our Event Planner Interview Questions

Question 1 of 25

What was the most challenging event you've planned in the past?

How to Answer

When answering this question, try to refrain from describing an event that pertains to your future work if you are hired by this planning agency. Ideally, you will want to describe an event with many moving parts, and your lack of experience led to the event being the most challenging for you. In the end, you will want to describe how you learned a great deal from this event, and how it made you a better event planner. Also, exuberate confidence by describing how you enjoy and welcome such events now.

Next Question

List of 25 Event Planner Interview Questions & Answers

  • 1.

    What was the most challenging event you've planned in the past?

      How to Answer

      When answering this question, try to refrain from describing an event that pertains to your future work if you are hired by this planning agency. Ideally, you will want to describe an event with many moving parts, and your lack of experience led to the event being the most challenging for you. In the end, you will want to describe how you learned a great deal from this event, and how it made you a better event planner. Also, exuberate confidence by describing how you enjoy and welcome such events now.

      1st Answer Example

      "I organized a conference for 500 people with my old company. Accommodating such a large event was challenging; staying within the budget for such a large scale can be difficult. I worked with the marketing director to learn the details of what would be needed and then I worked with some of our vendors to ensure we had the food and technology setup needed. In the end, the event went smoothly and I enjoyed the challenge that was presented to me."

  • 2.

    What value will you add to our team?

      How to Answer

      Companies don't just hire individuals who meet the basic qualifications. They want someone they want to work with. They want someone who stands out. Talk about your strengths and skills by showing how it enhances the company culture and benefits the business. Talk about one of your strengths that is unique to you.

      1st Answer Example

      "I am a leader and I am passionate about creating unforgettable, seamless events. I support my team by communicating effectively and listening to their needs. It takes a solid team to put together a quality event, and I make extra effort to establish a friendly, hard-working environment among co-workers and vendors."

  • 3.

    Explain a time when you disagreed with your boss. How did you handle this situation?

      How to Answer

      Give an example of a situation that was fairly easily resolved. Suggesting a compromise puts you in a great position with your boss, because it shows your desire to work together and your creative problem-solving ability. If you share a situation where you could not find a common ground, discuss how you were willing to share your opinion, and also willing to let your boss decide. This shows your humility and willingness to pick your battles, letting the small things slide to focus on more important issues.

      1st Answer Example

      "Working on a budget for an event, I shared it with my boss to get his approval. He wanted to go with a vendor who did flowers for us in the past because they were cheaper. I explained my experience with them, but my boss insisted we use them. I asked if I could take a couple of hours to get bids from a few other florists before we made a decision and he agreed that was a good idea. I ended up finding a better florist with a solid reputation who gave us a great product and we stayed within our budget."

      Community Answer

      "There was recently an update to one of our webinar tools. The change was said to enhance all audio for VOIP. We experienced issues using ____ in the past, which resulted in us using a third party for audio conferencing. Excited by the news, my manager decided we should update all our webinar rooms to ____ immediately. I was hesitant and disagreed about making such a sudden change without testing. We were able to come to the middle ground and agreed to do a slow roll-out with X amount of rooms before committing to changing all 30 or so rooms.

      As a result, we ended up finding that this update was still dropping calls and didn't quite stack up to the third party audio tool we used. I saved my team a lot of time that would have spent re-educating our presenters and re-writing best practices, only to return back to our original practice."

      Written by an Anonymous User

      Rachelle Enns

      Our Professional Interview Coach
      Rachelle Enns Reviewed the Above Answer

      This is a perfect example of disagreeing professionally and stating your case in a way that makes sense for all stakeholders. Was your manager pleased with your recommendation in the end?

  • 4.

    Tell me about a mistake that you made on the job. What did you learn from it?

      How to Answer

      Being able to admit to your mistakes shows strength and your ability to grow and improve. Give an example of something that may have been severe but focus on how you were able to resolve it, and possibly sharing what you have been doing since it happened to prevent the same kind of mistake from happening.

      Answer Examples Have Been Hidden

      Please upgrade to view

      Community Answers Have Been Hidden

      Please upgrade to view

  • 5.

    What are important characteristics for an effective event coordinator?

      How to Answer

      Think about the main responsibilities for the role and consider the characteristics that correspond. Scheduling, coordinating and planning all require attention to detail. They also require focus and preparation. When dealing with clients, you need to be a good listener and communicator. Staying calm in stressful situations is another key characteristic. In planning and executing events, you need to be flexible and composed. Depending on the emphasis for this role, working in corporate events or working with individual clients, consider the above qualities, focusing on about 5 different ones, discussing them in terms of how they relate to the role you are interviewing for.

  • 6.

    Tell me about a time when you were working within a tight budget for an event. What was the outcome?

      How to Answer

      Give a concrete answer that shows you have a process and a plan for your budget. It's important to be able to use your creativity and be strategic to maneuver these situations. Depending on the client or the group you work with, your ability to think outside the box to stay within budget will be an important quality to show your interviewer.

      Answer Examples Have Been Hidden

      Please upgrade to view

      Community Answers Have Been Hidden

      Please upgrade to view

  • 7.

    What was the most difficult event you promoted? What made it difficult?

      How to Answer

      When you can anticipate the difficulties before they occur, you will be able to prepare and have the tools you need if any sort of situation arises. Some of the preparation involves having the right people on your team and some will involve having a backup plan or person to call. Show your confidence in dealing with challenges.

      Answer Examples Have Been Hidden

      Please upgrade to view

      Community Answers Have Been Hidden

      Please upgrade to view

  • 8.

    What would you do if the DJ is late and not responding to calls or emails?

      How to Answer

      This role is responsible for many different moving parts. Life happens and people can be flakey. How will you handle these types of situations? How have you dealt with them in the past?

      Answer Examples Have Been Hidden

      Please upgrade to view

      Community Answers Have Been Hidden

      Please upgrade to view

  • 9.

    What brings out the most excitement for you in event planning?

      How to Answer

      Discuss an element of the job that excites you. It could be making others happy or experiencing the finished product when everything comes together. The interviewer wants to know you are excited about the role.

      Answer Examples Have Been Hidden

      Please upgrade to view

      Community Answers Have Been Hidden

      Please upgrade to view

  • 10.

    Tell me about a time when you had to deal with a difficult client. How did you manage that relationship?

      How to Answer

      A client can be a challenge for many reasons. They may change their minds so often that you constantly have to change your plan and change directions. They might be a difficult personality to work with, anxious, and calling you constantly. Managing these relationships can take away from the energy you need to prepare for events. Being able to manage your client shows strength and ability to set clear boundaries. Describe how you were able to communicate your needs while balancing the needs of your clients.

      Answer Examples Have Been Hidden

      Please upgrade to view

  • 11.

    How do you multitask when you plan or manage multiple events?

      How to Answer

      Discussing your planning process and how you divide your time and attention. If possible, use real experiences to detail how you plan multiple events at once. Stay humble in your answer, which will show a level of confidence you have in yourself to the interviewer that multitasking is just any other ordinary day in the life of an event planner.

      Answer Examples Have Been Hidden

      Please upgrade to view

      Community Answers Have Been Hidden

      Please upgrade to view

  • 12.

    Tell me about one bad experience you've had, preferably something catastrophic, how did you handle it? Was the event still a success?

      How to Answer

      Event Planners can only plan so much. There are always outside factors that are unpredictable, even for the most well-planned events. Give an example of something that could have destroyed a great event and explain what you did to resolve it, and how you learned from that mistake. Being able to show that you understand things can go wrong and you anticipate having to deal with them is a great quality to share. Show how you are proactive in your example, even if it is something you couldn't have predicted.

      Answer Examples Have Been Hidden

      Please upgrade to view

      Community Answers Have Been Hidden

      Please upgrade to view

  • 13.

    What was the most successful event you've planned in the past?

      How to Answer

      Before answering this question, think about your definition of success. For some, they may share an event that went smoothly without any issues that were carefully planned and executed. For others, it may be overcoming problems that arise and without affecting the satisfaction of your client or the guests. Give an example that displays your top qualities as an event planner, and show your passion and ability to manage events from start to finish.

      Answer Examples Have Been Hidden

      Please upgrade to view

  • 14.

    We've read your resume and seen where you went to college and your work experience, but could you walk us through this period and tell us how you made the decisions you did regarding your education and work?

      How to Answer

      If you have made work and educational decisions intentionally, this is your time to shine. Discuss how you set your goals and chose your profession. Some people fall into opportunities and end up somewhere but not always because they chose to get there. This answer shows your choices were well thought out and considered your future growth. While not everyone has the benefit of following a clear path in one direction, showing your self-awareness and admitting to some mistakes made along the way is a sign of strength. Be reflective and thoughtful in your response.

      Answer Examples Have Been Hidden

      Please upgrade to view

      Community Answers Have Been Hidden

      Please upgrade to view

  • 15.

    If you were hired, when could you start?

      How to Answer

      Show that you respect your employer enough to give them time to fill your position. The interviewer will interpret this as the way you would treat the new job. If you are so excited and say you could start tomorrow, that could come across as impulsive, and likely that you don't even care about your current job. Show enthusiasm while being conscientious and respectful towards your current employer.

      Answer Examples Have Been Hidden

      Please upgrade to view

      Community Answers Have Been Hidden

      Please upgrade to view

  • 16.

    Tell me about a work situation that required a creative solution.

      How to Answer

      Give a concrete example and break down the details that show you were able to understand the situation and able to apply a solution. It doesn't necessarily have to be an event. You could share about difficulties among co-workers or being presented with a new challenge from a client.

      Answer Examples Have Been Hidden

      Please upgrade to view

      Community Answers Have Been Hidden

      Please upgrade to view

  • 17.

    How good are your listening skills? How do you know?

      How to Answer

      Listening is the key to effective communication. There are many skills that make a person a good listener. Touching on a few aspects, such as putting the speaker at ease and removing distractions to give your full attention will demonstrate your skills.

      Answer Examples Have Been Hidden

      Please upgrade to view

      Community Answers Have Been Hidden

      Please upgrade to view

  • 18.

    If you had to describe yourself as detail-oriented or big-picture oriented, which would you choose? Why?

      How to Answer

      The above example shows how you are aware of your strength and how you also value the area where you are weaker. They go together. Not everyone can do both. By sharing a thoughtful explanation, you show self awareness and your ability to articulate and reflect.

      Answer Examples Have Been Hidden

      Please upgrade to view

      Community Answers Have Been Hidden

      Please upgrade to view

  • 19.

    Give an example of a time when you felt the greatest sense of accomplishment in your job?

      How to Answer

      This answer shows that you are collaborative and find satisfaction in helping others. Whatever your motivations may be, choose an example that shows what you value and how that makes you feel accomplished.

      Answer Examples Have Been Hidden

      Please upgrade to view

      Community Answers Have Been Hidden

      Please upgrade to view

  • 20.

    What are some strategies you use for managing and prioritizing work for yourself when there is too much work and too few staff members to complete the tasks at hand?

      How to Answer

      Showing your ability to delegate, prioritize, and share responsibilities with your team shows you are a collaborative, strategic team-player. There may be times when you can contract out work, hire an intern or a volunteer to assist the team. Having a mindset that looks for solutions is a skill you want to share with your interviewer to prove you can handle these situations.

      Answer Examples Have Been Hidden

      Please upgrade to view

      Community Answers Have Been Hidden

      Please upgrade to view

  • 21.

    Describe your experience with designing and developing advertising graphics and publications used to market programs and services.

      How to Answer

      This aspect of the job can involve communication with your client, and a lot of creativity and attention to detail. Give an example of your process and how you approach completing design projects.

      Answer Examples Have Been Hidden

      Please upgrade to view

      Community Answers Have Been Hidden

      Please upgrade to view

  • 22.

    Describe your specific skills and experience related to Event Planning.

      How to Answer

      Consider the skills needed in order to accomplish the responsibilities for this position. Some may be new to you and some may be areas where you have experience. You want to discuss skills that could easily transfer to prove you are qualified for the job. All events need to be executed by the anticipated deadline, so talk about your time management skills. Whether you are a consultant or working with a team, you will need to be able to interact with others. Discuss how you relate with others, delegate tasks, and work as a team.

      Pro Tip: For each responsibility listed in the job description, list the skills required to accomplish that task. Draw from your experience, referring back to your resume if you need a reminder of how you have accomplished similar tasks.

  • 23.

    Tell me about your experience working with an event planning committee?

      How to Answer

      Committees can be challenging. You may have experienced this early in your career or when volunteering with a non-profit or managing corporate events at work. Give an example of an event you put together with your team. This example focuses on budgeting and planning and working on an inexperienced team. You have the choice to be a leader or to follow along and get frustrated. Showing that you are willing to step up and take responsibility to lead your team shows initiative.

      Answer Examples Have Been Hidden

      Please upgrade to view

  • 24.

    How would you describe your work style?

      How to Answer

      Interviewers will want to learn more about you, and the methods you use to get your work done day in and day out. There really is no right or wrong answer here, simply a personal preference from the interviewer. They will want to be sure you are a fit for their organization and your personal work style can be accommodating inside their agency. Some areas of focus you can discuss are; organization, time management, team interaction, and your personal process of handling daily tasks and projects.

      Answer Examples Have Been Hidden

      Please upgrade to view

      Community Answers Have Been Hidden

      Please upgrade to view

  • 25.

    What approaches do you use in communicating with different people, customers, staff, co-workers, management? How do you know you are communicating effectively?

      How to Answer

      Effective communication shows active listening and understanding between both parties. If you use email or text to communicate during office hours, you know you are being effective if your message is clear and your tone comes across the way you intended. Your relationships are one indicator of your effectiveness. Being able to maintain positive relationships at work promote a team environment. The only way for teams to function well is through effective communication. Give an example that gives insight into your work relationships and shows your understanding of what effective communication looks like in the workplace.

      Answer Examples Have Been Hidden

      Please upgrade to view

      Community Answers Have Been Hidden

      Please upgrade to view