Top 25

Event Planner Interview Questions

1. What was the most difficult event you promoted? What made it difficult?
Next Interview Question  

Event planning is the process of planning a festival, ceremony, competition, party, or convention. Event planning includes budgeting, establishing dates and alternate dates, selecting and reserving the event site, acquiring permits, and coordinating transportation and parking. Event planning also includes some or all of the following, depending on the event: developing a theme or motif for the event, arranging for speakers and alternate speakers, coordinating location support (such as electricity and other utilities), arranging decor, tables...
Source: wikipedia.org/wiki/Event_planner

Event Planner Interview Questions

2 of 25

What are important characteristics for an effective event coordinator?

Contributors

Contributing Author
Ryan Brown
Founder of Mockquestions.com


Contributing Author
Elisabeth Walter
HR Consultant

Grow your Network
Become a Contributor

Question
#3 of 25

How would you describe your work style?

User Submitted Interview Answers

1.
Work Hard, Play Hard. I love to get the job done and do it right. Meeting deadlines, successfully completing tasks and give the task at hand my dedication is important; but you have have time to have fun, enjoy what you are doing and the people you are working with. If you dont love what you do then its harder to stay motivated.
 
2.
I believe that I attain the work hard play hard work ethic. Work is to be done first and at work, and only once work is done is it time to play. My theory is that if I am going to spend a day at work, I might as well do as much as I can to make the day worth it.
 

Question
#4 of 25

Describe your specific skills and experience related to Event Planning.

User Submitted Interview Answers

1.
Setting up and event and breaking it down. Most importantly marketing.
 
2.
My strength is that I have created and managed a wide variety of events and worked with diverse groups of volunteers. I always deliver on time and on budget, keeping cost in mind. I took over the Crew Soccer Foundation Golf Classic from a predecessor and was determined to spend less while still maintaining a positive atmosphere. We got more donated services, cut out unlimited alcoholic beverages and created sponsorship packages.
 

Education Requirements

Many employers prefer applicants who have a bachelor's degree and some work experience in hotels or planning. The proportion of planners with a bachelor's degree is increasing because work responsibilities are becoming more complex and because there are more college degree programs related to hospitality or tourism management. If an applicant’s degree is not related to these fields, employers are likely to require at least 1 to 2 years of related experience.

Question
#5 of 25

What was the most successful event you've planned in the past?

User Submitted Interview Answers

1.
Job networking for over 175 unemployed professionals. It was beneficial to everyone.
 
2.
Rising star awards.
 

Question
#6 of 25

If you had to describe yourself as detail-oriented or big-picture oriented, which would you choose? Why?

User Submitted Interview Answers

1.
I would say a little of both. In order to get the big picture I need to focus on the details, but I try not to over examine things and keep in mind the main goal and big picture.
 
2.
I enjoy visualizing the big picture, then adjusting the details accordingly.
 

Work Environment

Meeting, convention, and event planners spend most of their time in offices. During meetings and events, they usually work on-site at hotels or convention centers. They travel regularly to attend the events they organize and to visit prospective meeting sites, sometimes in exotic locations around the world. Planners regularly collaborate with clients, hospitality workers, and meeting attendees.

Question
#7 of 25

What would you do if the DJ is late and not responding to calls or emails?

User Submitted Interview Answers

1.
First of all I would have a DJ on standby. I never give the dj the start time of the event because I always schedule for them to arrive 3 hours early before the start of the event and if they are not there by the time I requested, I call on the backup DJ to assure that I am never without a DJ
 
2.
First of all, I would never wait for 2 hours to pass before I started looking for a back up. If the DJ was 10 minutes late I would already be trying to get into contact with him and if I couldn't reach him I would already be working on a back up plan just in case it turns out that he doen't show. You should always have a generic background music track available just in case. Even if your DJ shows up, there is no guarantee that he won't experien
 

Question
#8 of 25

Give an example of a time when you felt the greatest sense of accomplishment in your job?

User Submitted Interview Answers

1.
Seeing operators who learned under my training succeed.
 
2.
When everything that could have wrong went wrong and at the end the job was still executed without making our guest feel the pressure.
 

Event Planner Pros

1. As an event planner, clients come to you because you can do more than they are able to do on their own. The best part of being in this industry is that you get to create something amazing out of a very small idea and wow not only your client, but yourself. May 30th, 2012

2. Dynamics! Event planning never gets old because there are always new venues, new trends in the industry, and new clients with different goals, wants, needs, and visions for their events. The other great part of Event Planning is getting to transform a small idea or dream into a great reality. People come to event planners because they want more than what they can do on their own; so getting to be creative is a great aspect of the job as well. May 30th, 2012

3. The reward of seeing your dreams and your client's dreams come to life, the people you meet. May 30th, 2012

Question
#9 of 25

Tell me about a work situation that required a creative solution.

User Submitted Interview Answers

1.
While working in Nashville our video system died which played a key part in orientation. I had to think quick on my feet with orentation only 30 minutes away. While knowing the clients where teenagers and having watched the video hundreds of times, I decided the best way to get orientation across was do a skit. I gathered the rest of the leaders and explained the issue, delegated jobs and topics, gathered props and put on a show. The students loved it, got all the important information and we ended up using the show for the remainder of the summer.
 
2.
I had reserved a suite for a guest checking into a hotel I worked out. I got to work on the day he was supposed to arrive and say the suite had been given away and I just got a sick filling because we had talked several times to make sure everything was set up because he wanted his family to be able to stay in the same room. So what I did instead was give him two connecting rooms, so that the kids could their own room and the adults having theirs.
 

Questions to Ask

1. Why do you like event planning?

2. What training opportunities do you have for placement students?

3. What are your expectations for myself? What would you consider a sucessful event? What tools would you use to measure my performance?

4. What would you expect from me as your employee?

Question
#10 of 25

Tell me about one bad experience you've had, preferably something catastrophic, how did you handle it? Was the event still a success?

User Submitted Interview Answers

1.
Because vendors at HF donated their time and services, we could not guarantee their commitment. One vendor, the face painter, canceled 30 minutes before start time. In order to avoid false advertising, I purchased a face painting kit from a local craft store and found a volunteer to paint guests instead. It worked great.
 
2.
This was actually at our dress rehearsal not our main event but the CD must have gotten a scratch on it in transportation. I had a backup CD and was able to carry on without issues. For recital I made an additional backup since the fist backup now became the original. Always planning ahead.
 

Top 10 Event Planner
Interview Questions

Unique Event Planner interview questions to help you prepare for your interview. Created on February 19th, 2016

Question
#11 of 25

What brings out the most excitement for you in event planning?

User Submitted Interview Answers

1.
Organizing/Marketing and event layout.
 
2.
Being able to provide someone with a memorable experience.
 

Question
#12 of 25

How do you multitask when you plan or manage multiple events?

User Submitted Interview Answers

1.
At a fundraising event, my face painter canceled 30 minutes before the event start time. As I had advertised and promoted the event to have a face painter, I had to find a solution. I quickly found a local craft store and purchased a face painting kit. This was a great solution as any volunteer was able to use the kit. Not only did I prevent false advertising, I was able to avoid disappointed guests.
 
2.
One time the groom forgot to wear his pants. And right before he walked out I ran to him and told him to go put his pants on. He blushed and then ran into his room (touchy) I had to go coax him to come back out and still get married. It was horrendous
 

Question
#13 of 25

What was the most challenging event you've planned in the past?

User Submitted Interview Answers

1.
Planning HF for BHGH was a big challenge because an event like it had never been done by this organization and there was no budget. Therefore, we had to get absolutely everything donated, we had to manage volunteers, and we had to trust that the vendors who said they would donate their services and time held their commitment. Although a challenge, we involved over 17 different local businesses who donated their time, money and/or products.
 
2.
Wedding that had a wedding party of 45.
 

Question
#14 of 25

What are some strategies you use for managing and prioritizing work for yourself when there is too much work and too few staff members to complete the tasks at hand?

User Submitted Interview Answers

1.
Event deadlines and size play a huge factor in prioriting events. For example, while planning a week long retreat that was happening in 8 months I also had to continue planning weekly meetings as well as small events. I broke the major event down into major tasks (one for each month) and broke that down to a "to do" list. Once that was broken down I scheduled my weekly to do lists on top of that. I was able to see effieciently each item I had to do daily to accomplish things in the near future as well as far.
 
2.
I see if there is anything time sensitive first, then I look for what can be delegated and distribute the work accordingly if I can't do it myself. I also look for any temp or part-time help that might be available (stay at home staff members) that might be able to accomplish virtual work and finally, I break the work down to see if any of the work is similar to what other staffers are doing and ask them to assist as they are doing their work.
 

Question
#15 of 25

Tell me about your experience working with an event planning committee?

User Submitted Interview Answers

1.
My experience in event planning happened over time through a destination restaurant. We were looking for different ideas to impove our bottom line. We offered a panoramic view of the intracoastal and we decided to start working hotels and sending out e-mail blasts to start booking rehearsal dinners, weddings and any everything in between. I discovered I had a flair for decorating, networking with the community to really wanting to do this full time. I have worked with the local chamber and woman's club in various positions on committees and they keep asking me to come back because I get results in what I am assigned to do and that I am a great team player that is reliable.
 
2.
Fun fun fun.
 

Question
#16 of 25

If you were hired, when could you start?

User Submitted Interview Answers

1.
If possible, I would like to give my current employer two weeks notice.
 
2.
Right away. I have kept an open schedule because work comes first.
 

Question
#17 of 25

How good are your listening skills? How do you know?

User Submitted Interview Answers

1.
I believe my listening skills are good. I always make it a habit of writing everything down so I don't have to worry about whether or not I remembered what you asked.
 
2.
Theyre good. being on an executive board, i had to listen to everyones opinion because we all had the same equal power.
 

Question
#18 of 25

Describe your experience with designing and developing advertising graphics and publications used to market programs and services.

User Submitted Interview Answers

1.
I do not have personal experience in developing advertising graphics and publications, however I do have experience in hiring for that program to where it is done professionally and within the time frame given.
 
2.
Challenging but fun.
 

Question
#19 of 25

What approaches do you use in communicating with different people, customers, staff, co-workers, management? How do you know you are communicating effectively?

User Submitted Interview Answers

1.
I am a very diverse individual so I have the ability to communicate effectively with a variety of people.
 
2.
Communication starts with the right time and place. Then, after organizing my thoughts and ideas, I speak clearly and articulately. I also use body language, such as my hands and facial expressions, to keep the person engaged and involved in the conversation. Finally, I listen to the person's reply and thank them for listening. I know I have effectively communicated if the person is actively involved, responsive, and shows understanding.
 

Question
#20 of 25

Tell me about a time when you had to deal with a difficult client. How did you manage that relationship?

User Submitted Interview Answers

1.
During college, I was in charge of an event where alumni from our organization came for dinner and spoke to the group. I enjoyed the aspects of planning the airport pick up, deciding the best hotel room, to picking the best restaurant in town. All in all, it was a tremendous experience.
 
2.
After I Worked for my mom, once she sold her company I realized how much I missed it.
 

Question
#21 of 25

We've read your resume and seen where you went to college and your work experience, but could you walk us through this period and tell us how you made the decisions you did regarding your education and work?

User Submitted Interview Answers

1.
I actually transfered to CSU from Converse college after attending one year. I chose Charleston Southern because I wanted a christian environment, a place where I could grow and not be tempted. While their I found my passion for youth and teens so decided to major in youth ministry. Throughout that process I felt out of place, realizing my favorite class was our programming class that went into the details of running a program, planning events, and weekly gatherings. Classmates hated that saying that youth ministry is more than programming, yet I loved it. I loved planning the events. My professor refered me to a job as a youth coordinator where I learned that I loved planning retreats and events more than the weekly meetings. I started to get confused, then I started to think I want to do camp ministry where I would coordinate a summer camp, so upon graduation I moved to Nashville where I would learn more about that career direction. I loved it, however; still was unsettled. While in Nashville I was planning my wedding, a bridal brunch, various showers and birthday parties for friends and realized that this was becoming an outlet for me. Something I enjoyed and could get lost in and brought me joy, where my "dream job" was not. I evaluated my skills and work ethic and realized I could make this a career, as an event planner. Having no connections in the industry, and little experience, and no professional social planning experience, I knew it was a long shot. So I got a job to pay the bills while I continued to gain practice in social events, and seek companies who saw something in me.
 
2.
I have always planned events and i love doing them.
 

Question
#22 of 25

Explain a time when you disagreed with your boss. How did you handle this situation?

Question
#23 of 25

Tell me about a mistake that you made on the job. What did you learn from it?

Question
#24 of 25

What value will you add to our team?

Question
#25 of 25

Tell me about a time when you were working within a tight budget for an event. What was the outcome?
X Close

PRICING OPTIONS

Unlock professional interview answers for your Event Planner practice interview

Get answers and advice for all 25 Event Planner Interview Questions
Gain access to over 250 Professional Interview Answers for Behavioral, Leadership, Problem Solving, Teamwork, and more Interview Questions
One time payment
All plans are subject to our Terms of Use
These are practice questions created
by Mockquestions.com