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Top 25 Event Planner Interview Questions
Question 1 of 25
What was the most difficult event you promoted? What made it difficult?
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List of Event Planner Interview Questions
  1. What was the most difficult event you promoted? What made it difficult?
  2. How would you describe your work style?
  3. What are important characteristics for an effective event coordinator?
  4. Describe your specific skills and experience related to Event Planning.
  5. What was the most successful event you've planned in the past?
  6. If you had to describe yourself as detail-oriented or big-picture oriented, which would you choose? Why?
  7. What would you do if the DJ is late and not responding to calls or emails?
  8. Give an example of a time when you felt the greatest sense of accomplishment in your job?
  9. What brings out the most excitement for you in event planning?
  10. Tell me about one bad experience you've had, preferably something catastrophic, how did you handle it? Was the event still a success?
  11. Tell me about a work situation that required a creative solution.
  12. How do you multitask when you plan or manage multiple events?
  13. What was the most challenging event you've planned in the past?
  14. If you were hired, when could you start?
  15. What are some strategies you use for managing and prioritizing work for yourself when there is too much work and too few staff members to complete the tasks at hand?
  16. Tell me about your experience working with an event planning committee?
  17. How good are your listening skills? How do you know?
  18. Describe your experience with designing and developing advertising graphics and publications used to market programs and services.
  19. Tell me about a time when you had to deal with a difficult client. How did you manage that relationship?
  20. What approaches do you use in communicating with different people, customers, staff, co-workers, management? How do you know you are communicating effectively?
  21. We've read your resume and seen where you went to college and your work experience, but could you walk us through this period and tell us how you made the decisions you did regarding your education and work?
  22. Tell me about a time when you were working within a tight budget for an event. What was the outcome?
  23. Tell me about a mistake that you made on the job. What did you learn from it?
  24. Explain a time when you disagreed with your boss. How did you handle this situation?
  25. What value will you add to our team?
Event Planner Information
November 22nd, 2014

Event planning is the process of planning a festival, ceremony, competition, party, or convention. Event planning includes budgeting, establishing dates and alternate dates, selecting and reserving the event site, acquiring permits, and coordinating transportation and parking. Event planning also includes some or all of the following, depending on the event: developing a theme or motif for the event, arranging for speakers and alternate speakers, coordinating location support (such as electricity and other utilities), arranging decor, tables, chairs, tents, event support and security, catering, police, fire, portable toilets, parking, signage, emergency plans, health care professionals, and cleanup.
wikipedia.org/wiki/Event_planner
Event Planner User Submitted Interview Answers
Question 1 of 25
What was the most difficult event you promoted? What made it difficult?
User Submitted Interview Answers
1.
When I was an intern for Rent the Runway we were tasked with hosting a trunk show and a fashion show on Georgia Southern's Campus with very short notice so that made it difficult to promote as we were in a time crunch. We utilized our resources though and went to several club and sorority meetings on campus informing people about our event, we also went and talked to several of the fashion classes on campus, promoted the event on social media, handed out fliers. It ended up working out though, we had a fairly decent turn out and sold over 90% of the merchandise.
2.
Getting a diverse group of people to attend.
3.
EF Gala. 2015. An event for 2000 international employees at the Delta Hanger at Logan Airport. Incredible amounith t of logistics, working within a secure area and with state and federal authorities. Very limited timeframe. Extensive attention to detail and detail. Of manpower, production schedules, multiple vendors, not to mention the incredible weather which made everything exponentially more difficult and made the feasibility and actual safety of having the event into question.
4.
Past fall quarter. As an Academic Development Coordinator of Project HOPE, I challenged myself by setting new goals that past ADC hadn't emphasize before. That is helping high school students find relevance in their academic with their background/identity/values. To do so, I plan ahead during the summer on the types of workshops I would want to do that ties into my goal. During the school year, I successfully lead a workshop called Privilege walk, where students make reflection upon their past and realize how it shape who they are today. I felt a sense of accomplishment in that students naturally understood the main point of the workshop and was able to self-access about their lives/challenges.
5.
The most difficult event promoting was a silent art gala. We need to find guest that not only had the means to purchase the art but also had interest at the art. So the target audience was very specific.
Question 2 of 25
How would you describe your work style?
User Submitted Interview Answers
1.
Organized, it depends on the situation, set priorities.
2.
I work well when I am motivated. I work well by myself but enjoy working as a team.
3.
Fast-paced; detail-oriented; organized; I like to be in the customer-service field and think through every situation possible so I can predict any potential back ups that we would need to have before executing an event.
4.
A fusion of many styles; leader balanced with results, process and objective focus. A doer that can also lead.
5.
I am a hard worker, I don't give up if I don't have the answer, I
Question 3 of 25
What are important characteristics for an effective event coordinator?
Question 4 of 25
Describe your specific skills and experience related to Event Planning.
User Submitted Interview Answers
1.
On-site management; logistics; negotiating vendor contracts; printing any materials; seating; bus assignments; creating drops for each individual at the hotel.
2.
Multi lingual, results driven. Work well with others, in house and onsite.
3.
My specific skills cover many components of the event planning process. Creating connections with vendors, meeting with guests to discuss details of their event, menu planning, and catering.
4.
My years of experience planning a variety of events, everything from small student events to large tasting festivals, has really contributed to my overall skills in the industry. I am known by my colleagues as a hard worker, a team player and someone who gets the job done efficiently and effectively all while having a smile on my face.
5.
High energy, adaptable, interpersonal skills, creative, resourceful, organized.
Question 5 of 25
What was the most successful event you've planned in the past?
User Submitted Interview Answers
1.
What comes to mind is one of the camps we did. It was raining and down right miserable, yet we continued with the schedule. Keeping in mind, We camp. So we thought fast and tied up some tarps to keep the kids dry. It turns out that everybody still had the best time. And one kid told us that he felt special for the first time. I think thats a pretty hefty statement.
2.
I think they've all been a success as long as a client is happy that equals a success to me.
3.
Our summer fest low country boil. A friend of a friend was able to come and play live music, the food was simple and delicious. the club house was packed with people of all ages.
4.
Taste of UCSB was very successful, led to thousands of dollars being donated/raised for student scholarships and the event tripled its budget the following year because of the success!
5.
All.. Wedding event. Baby showers. Wedding showers. Birthdays.
Question 6 of 25
If you had to describe yourself as detail-oriented or big-picture oriented, which would you choose? Why?
User Submitted Interview Answers
1.
Big picture. I envision a plan and make it happen.
2.
Big picture oriented. I believe an event planner should start with "why". "Why" is a big picture question and, once that question is answered and a vision is set, all of the details need to work together to create that vision. I think you have to establish the big picture and must always keep it in mind in order to get the details right.
3.
I would say that I'm 50/50 .... I like to have that perfect balance.
4.
Big picture. This demands that I be detail oriented because I am looking at the event as a "whole"-- taking desired results into consideration.
5.
I am definitely detail-oriented. Especially leading up to the event because I have the time to really hone in on details and I think that is what makes an event really special and sets it apart from others. However day of the event, I do think it is important to stay big-picture and prioritize tasks if necessary.
Question 7 of 25
What would you do if the DJ is late and not responding to calls or emails?
User Submitted Interview Answers
1.
If no DJ was available I would make sure to have a sound system back-up that I could use my iPhone and play a playlist that I had pre-made prior to the event.
2.
If I currently have a sound system in place I would improvise by playing the appropriate station off my own Spotify or Pandora to match the event needs while sending one member of my crew to go to the place where the Dj may be housed and have another back up DJ on stand by that we could contact to see if they could come if the 1st dj could not make the event.
3.
Improvise have a guest speaker come up to do announcements while I get on the phone to engage another DJ.
4.
I have many friends who are DJs, I would call him... Start calling other DJs or get my iPod or coworkers playlists going in the meanitme.
5.
I would try to call another DJ, quickly find live music or my last resort would be to play the radio. But it also depends on what kind of event it is.
Question 8 of 25
Give an example of a time when you felt the greatest sense of accomplishment in your job?
User Submitted Interview Answers
1.
I felt the greatest sense of accomplishment when I completed my first event by myself. I was able to get every thing figured out while being short staffed.
2.
That would have to be at my sisters wedding, I was there for her every step of the way and her wedding came out beautifully.
3.
This is a tough one to decide on just one occasion. The top 2 have to be Rock the Hage 2015 and our Golf day for 2015. There was so much work that went into planning both these events. Late nights and early mornings and come the day of both the events I was already exhausted but once the event was running and I got to look out and everything going on and seeing how much the public was enjoying themselves it was to me the greatest sense of acomplishment.
4.
After each event, we conduct surveys with each of the attendees. The surveys ultimately allow us to rank which events, out of the top 10 NTR platforms, did the best. I remeber when it was announced tha tPhillips Edison was the #1 event. It was such a great feeling to know that we had come in first and remained at the top as long as I remained in my posiiton.
5.
When event chairman thanked me during closing remarks.
Question 9 of 25
What brings out the most excitement for you in event planning?
User Submitted Interview Answers
1.
The excitement for me is the end result and seeing everything come together for the client.
2.
Seeing the event start to come together.
3.
I've always loved events. Even birthday parties or dinner parties growing up. There's something magical in the moments before everyone arrives and everything is set up and looks gorgeous. And then I also love stepping back and watching the guests enjoying themselves. Hearing that everyone enjoyed themselves really makes me happy and I look forward to that every time.
4.
Dealing with a variety of individuals and make the customer happy.
5.
Being able to execute the plan and create the decorations.
Question 10 of 25
Tell me about one bad experience you've had, preferably something catastrophic, how did you handle it? Was the event still a success?
User Submitted Interview Answers
1.
Yes! My materials were always supposed to show up one day prior to the event. That way, I could ensure the materials were there the day before the event and have everything set up. There was one time where my sourcing company FAILED to send my materials altogether. The event was one of the largest I had planned - approximately 150 attendees - and I needed materials printed STAT. So, with my relationship with AlphaGraphics, I called to see if they had connections in New York. They did - luckily. I was able to print the materials on the same quality paper and compromise with some other impromptu giveaway items just in time. T he event was a success.
2.
The first year we lived in our house we had planned on having Christmas dinner at our house. My daughter was 7 mos old and we had been in our house for about 8 mos. We had planned for my husbands family to comes and a one Christmas eve he came down with the flu!!'qbad! He didn't do any Chrismas. Shopping nor did he buy any food. He had the day off and we had planned for him to do the food shopping since I had to work. Well that didn't happen and I left work early- went grocery shopping and the only store open was Walmart. They were rest out if everything except frozen turkeys! No fresh veggies no pies it was slim pickings! I grabbed the frozen turkey some frozen veggies a frozen pie some biscuits and whatever was available.. We made it happen for Christmas but unfortunately only my other and father in law made it. Everyone e, she was too scared to come because of my husbands flu!
3.
Broken line of communication that lead to additional emergency planning. Great success though.
4.
A definite set back I recently encountered was when my brides dress straps ripped off, lucky I came prepared with a sewing kit . And the earning was a success.
5.
Bride was unhappy with her chicken entree - she had a tasting and food was different from tasting and day of. We prepared her and the groom another entree each as guests seemed fine with the meal - the event was still a success in the end.
Question 11 of 25
Tell me about a work situation that required a creative solution.
User Submitted Interview Answers
1.
Colleges- staff just said its halls.. Explain how I describe it - simple yet relatable.
2.
When trying to figure out a way to entice tenants to participate in an event I have to come up with a creative solution.
3.
Working as a teacher, every year you get different group of students and so you have to adapt your teaching and classroom management to that particular group. In 2013, the Grade 2 group that I taught was especially competitive amongst each other. I decided to try a competitive approach to classroom management, I gave each student fake money ($10 in total) made of bills and coin. The idea was to make sure you still had your $10 by the end of the month. Every negative behaviour meant they would give me money. By the end of the month student count the money in their wallets and those who had $10 are winners.
4.
I was working an event last year, and we were sponsoring talent. We had these amazing LED hoopers and they needed a certain amount of space to be able to perform. When we got onsite, the event coordinator hadn't remembered that and had given our available spot away to another vendor. So we had to get creative and me and my coworker had to rearrange the furniture onsite and use the marching band to help corrall guests.
5.
Cake mishap, outside vendor delivered a cake with fondant and it was a disatster, I called in my pastry chef and we took it away performed surgery on it and transformed it into a work of art. bride and groom were so very happy.
Question 12 of 25
How do you multitask when you plan or manage multiple events?
User Submitted Interview Answers
1.
At my wedding, we arrived with everything we needed and I was going over details with the staff and caterer when we realized we had completely forgot about champagne glasses for toasts. Even though I had my hair in rollers and a fresh coat of makeup, I ran out to the dollar tree to get plastic ones.
2.
I think in any disastrous situation you have to remain calm. The situation will only become as escalated as you allow it to be. In planning, something always will go wrong, no event is perfect start to finish without a glitch. One must plan for these small hick-ups and have a strong team to help resolve it.
3.
I was assisting to event manage at a Clay Pidgeon shooting event on a sailing barge and it began to rain. I promptly handed out ponchos to everyone, erected a canopy and swiftly gave out teas and coffes once the guests were back inside the main saloon of the vessel to warm them up.
4.
Bride was ready to walk down aisle but dj had wrong song she did not want that song, almost was a mess, she was crying, I had him put on her second fav song and reassured her that her future husband was waiting for her to walk down the aisle and she looked amazing.
5.
As I mentioned before, at Taste of UCSB the wind was out of control and was basically ruining all of our plans. We quickly had to make a plan B. So my idea was to send runners to Home Depot, buy a bunch of bricks to place in the bottoms of the cardboard trashcans. Tie the tablecloths around the cocktail tables so they wouldn't fly off. And weigh down the flower vases with stones. We got creative and in the end the wind died down and the event went well!
Question 13 of 25
What was the most challenging event you've planned in the past?
User Submitted Interview Answers
1.
Safe summer send of which was a program for students at the end of the semester that I assisted in planning.
2.
The most challenging was the summer intensive because I was given the position of coordinator two weeks before the event started at the lady resigned. I suddenly had to make arrangements, schedules, reservations, etc all in a short amount of time.
3.
The most challenging would probably be my smaller events with corporate businesses because you have to increase volunteerism with little incentive but you need a large amount with great feed back.
4.
Jamie c lauch, ensuring the right people came e. G media/press- not hearing back from people e. G banner guy - date moved from August to April and it was march when told this.
5.
The most challenging event I have ever organised is the one I held at the local church hall - it had one attendee - a great success, perhaps the most challenging part of this event was ensuring that we had enough food for the event goer.
Question 14 of 25
If you were hired, when could you start?
User Submitted Interview Answers
1.
As soon as we can establish a working schedule and we commonly agree on the dates I have to be here, right away I will prepare.
2.
My answer depends when my current position no longer needs me.
3.
I would prefer to give two weeks to my current employer.
4.
I would ideally like to give my current position two weeks notice if possible, so April 25/26th.
5.
If I was hired then I would like to be given a minimum of 2 Weeks of time to co-ordinate and adjust my prior commitments and other basic facilities like housing and transport.
Question 15 of 25
What are some strategies you use for managing and prioritizing work for yourself when there is too much work and too few staff members to complete the tasks at hand?
User Submitted Interview Answers
1.
I like to create an ABC analysis, where A is important and urgent, B is important but not urgent, and C is not important or urgent. This allows me to easily prioritize what needs to be completed first.
2.
I am connected to my calendar I like you use my Google Calendar connected with my e-mail and Icalendar on my phone. I also have a hard copy in case anything crashes. I also like to use google calendar because I can invite others in to show up on their calendar as well because event planning is a group event. For every event I like to create a binder with contacts and other documents needed to make the event go smoothly.
3.
Delegating, prioritizing and keeping organized. Focus on the task at hand.
4.
List - prioritise - stay late.
5.
I complete the emails and phone calls first, I keep my files in folders on my desk in order of months.
Question 16 of 25
Tell me about your experience working with an event planning committee?
User Submitted Interview Answers
1.
I have more experience on the creative side of event planning as far as designs but I have also helped with marketing designs as well and am confident in my marketing skills that an event planner would need.
2.
Naturally I am a leader, I like to get a team together and place them with specific task. I like to keep open communication with my team letting them know they can contact me at anytime. I like to have weekly follow up meetings and create task list that they can check off. I like to do this both in hard copy and online so the team can check off as they go like with a program like, Gtask, Aceproject. I also like to use google documents and google share.
3.
My first planning even was my sister baby shower. I did not have a committee I was working with, however, I did have a few supporting church members who helped me out along the way. I had to prioritize what was most important to be able follow my time management schedule accordingly.
4.
For the past 2 years I worked for a Japanese company in planning their VIP events, press previews, trade shows, etc. I also volunteered planning fashion shows. For AOJ I worked with a committee to plan events, create marketing material. E. G. We scheduled meetings to discuss date of event, # of guests, venue, budget, agenda, guest speakers, etc.
5.
I have planned and organized a 7- 12 guest event on up to a 40-60 guest event. Planning in little or short period of time can be done with a planning committee that is determined and willing to work. Communicating and organizing effectively amongst the committee helps the planning of the event run smoother.
Question 17 of 25
How good are your listening skills? How do you know?
User Submitted Interview Answers
1.
I have effective listening skills as I make sure to either mentally or physically take notes. I also do not need clarification.
2.
Listening is a key skill. I taken notes on every phone call I take and every client visit I have in the office. At home when making personal calls its the same. I note everything so I can go back and make sure it's what was requested. Id double and triple check with the customer as well to make sure we are all on the same page.
3.
I think my listening skills are very well developed. As a planner and organizer you have to listen to what the customer wants and not your personal opinion of what you think it should be.
4.
If I had to rate my listening skills on a scale from one to ten I would rate them at an 8 and I say this because I like to look whomever I am speaking with in their eye showing I am giving my undivided attention while also taking note to give feedback to ensure not only was I listening but catching key points.
5.
I have excellent listening skills. I possess exceptional customer skills and have received great feedback from out customers. I attend project planning meetings and implement the items that were discussed during the meetings.
Question 18 of 25
Describe your experience with designing and developing advertising graphics and publications used to market programs and services.
User Submitted Interview Answers
1.
Social media and web design.
2.
At windfall dancers I assist with marketing different classes and programs. I have used adobe creative suites to design posters that we distribute around campus and town to gain awareness.
3.
Very little. It's been a while, but I've dine it at home in Microsoft publisher. I've ordered things from people like shirts and invitation that I designed via their website. I picked things I've seen while researching what want and out together to be my own.
4.
Currently I am co-owner and work part-time with a graphic design business. I edit and assign all graphic design projects to my partner. We discuss creative ideas with the customer I draft a plan and he creates the design. I have also done consulting with better way to market a business and continue growth within the business. After getting a set image I have passed along to local media to advertise and support the event.
5.
Being apart of the youth ministry at my church we held numerous fundraiser which gave me the opportunity to help create and design flyers and shirts for groups and various functions being held.
Question 19 of 25
Tell me about a time when you had to deal with a difficult client. How did you manage that relationship?
User Submitted Interview Answers
1.
I have always wanted to incorporate my creative abilities with event planning, so I would say probably around my freshman year in college.
2.
I have always had it in the back of my mind. I am very particular about things I like so I would rather be on the planning side than the other.
3.
Deciding to be na event planner is actually recent interest. The job market in my current field is lacking and there no opportunities for upward advancement in my current job. I enjoy and thrive when working with people, being creative and in a fast paced varied job. Event planning would allow me to use these skills.
4.
I actually didn't, event planning found me and then I fell in love. I originally I wanted to run political campaigns hence my education background but when I got into community engagement and empowerment I fell into the role immediately and found it as one of my talents.
5.
Since I was younger. I've always had fun planning parties anywhere and everywhere. From personal life to work life.
Question 20 of 25
What approaches do you use in communicating with different people, customers, staff, co-workers, management? How do you know you are communicating effectively?
User Submitted Interview Answers
1.
I ask plenty of questions, restate their ideas so that I am fully understanding and then ask them if they have any questions for me. I ensure that everything is very clear and repeat information as much as necessary so that communication is effective.
2.
I think you have to truly know your team and who you are working with. You must know how to handle and communicate with each person whether that be in person hands on or via email or text. As long as we can get a clear communication there usually are not problems between the team. I like my teams to have contact cards for each event so we can stay in contact throughout the planning process and event itself. I also like team captains so not too many people are being leaders at once and we can have a clear vision of what is to go on.
3.
Verbal, written and electronic and I have to double check that we are on the same page.
4.
To ensure that I have communicated effectively, what do you understand the project to be?
5.
I am upfront and open. In order to make sure I am communicating effectively I ask follow up questions.
Question 21 of 25
We've read your resume and seen where you went to college and your work experience, but could you walk us through this period and tell us how you made the decisions you did regarding your education and work?
User Submitted Interview Answers
1.
I have always had a passion for politics and policy making. I have always wanted to be in corporate community engagement and lobbying. But in order to get there one must take steps and gain experience in various areas to make them versitile for employment. I think in this position I can grow in and learn a lot. I am looking for somewhere to be my work home and when I'm at Faith Church I feel that sense of home and belonging.
2.
I am naturally creative and want to do hands on work.
3.
There isn't any particular part that bring excitement when doing an event it all of it . if i had to say a part is the final product seeing the room set up tables,plates,silverware,ect.
4.
Followed my interests and followed my gut.
5.
When I decided I wanted to be an event planner I immediately began talking with local venues and started my first internship over the summer. I had event planning courses that I was taking throughout my college career and during my last semester at college I interned with a well known event planner in town. Since then I am now her assistant for her business and I also work at a venue in Clarksville as a server and bartender.
Question 22 of 25
Tell me about a time when you were working within a tight budget for an event. What was the outcome?
Question 23 of 25
Tell me about a mistake that you made on the job. What did you learn from it?
Question 24 of 25
Explain a time when you disagreed with your boss. How did you handle this situation?
Question 25 of 25
What value will you add to our team?
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