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Top 25 Event Planner Interview Questions
1. What was the most difficult event you promoted? What made it difficult?
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Event Planner
November 22nd, 2014

Event planning is the process of planning a festival, ceremony, competition, party, or convention. Event planning includes budgeting, establishing dates and alternate dates, selecting and reserving the event site, acquiring permits, and coordinating transportation and parking. Event planning also includes some or all of the following, depending on the event: developing a theme or motif for the event, arranging for speakers and alternate speakers, coordinating location support (such as electricity and other utilities), arranging decor, tables, chairs, tents, event support and security, catering, police, fire, portable toilets, parking, signage, emergency plans, health care professionals, and cleanup.
wikipedia.org/wiki/Event_planner
Event Planner Interview Questions
2 of 25
How would you describe your work style?
 
User Submitted Interview Answers
1.
Organized, it depends on the situation, set priorities.
 
2.
I work well when I am motivated. I work well by myself but enjoy working as a team.
 
Question
3 of 25
What are important characteristics for an effective event coordinator?
 
Question
4 of 25
Describe your specific skills and experience related to Event Planning.
 
User Submitted Interview Answers
1.
Ts, meetups, roadshows, executive tracks, user conferences, vip experiences.
 
2.
Budget management and negotiation is one of my strongest skills .... I love the are of negotiation.
 
Question
5 of 25
What was the most successful event you've planned in the past?
 
User Submitted Interview Answers
1.
What comes to mind is one of the camps we did. It was raining and down right miserable, yet we continued with the schedule. Keeping in mind, We camp. So we thought fast and tied up some tarps to keep the kids dry. It turns out that everybody still had the best time. And one kid told us that he felt special for the first time. I think thats a pretty hefty statement.
 
2.
I think they've all been a success as long as a client is happy that equals a success to me.
 
Question
6 of 25
If you had to describe yourself as detail-oriented or big-picture oriented, which would you choose? Why?
 
User Submitted Interview Answers
1.
Big picture. I envision a plan and make it happen.
 
2.
Big picture oriented. I believe an event planner should start with "why". "Why" is a big picture question and, once that question is answered and a vision is set, all of the details need to work together to create that vision. I think you have to establish the big picture and must always keep it in mind in order to get the details right.
 
Question
7 of 25
What would you do if the DJ is late and not responding to calls or emails?
 
User Submitted Interview Answers
1.
If no DJ was available I would make sure to have a sound system back-up that I could use my iPhone and play a playlist that I had pre-made prior to the event.
 
2.
If I currently have a sound system in place I would improvise by playing the appropriate station off my own Spotify or Pandora to match the event needs while sending one member of my crew to go to the place where the Dj may be housed and have another back up DJ on stand by that we could contact to see if they could come if the 1st dj could not make the event.
 
Question
8 of 25
Give an example of a time when you felt the greatest sense of accomplishment in your job?
 
User Submitted Interview Answers
1.
I felt the greatest sense of accomplishment when I completed my first event by myself. I was able to get every thing figured out while being short staffed.
 
2.
That would have to be at my sisters wedding, I was there for her every step of the way and her wedding came out beautifully.
 
Question
9 of 25
What brings out the most excitement for you in event planning?
 
User Submitted Interview Answers
1.
The excitement for me is the end result and seeing everything come together for the client.
 
2.
Seeing the event start to come together.
 
Question
10 of 25
Tell me about one bad experience you've had, preferably something catastrophic, how did you handle it? Was the event still a success?
 
User Submitted Interview Answers
1.
Yes! My materials were always supposed to show up one day prior to the event. That way, I could ensure the materials were there the day before the event and have everything set up. There was one time where my sourcing company FAILED to send my materials altogether. The event was one of the largest I had planned - approximately 150 attendees - and I needed materials printed STAT. So, with my relationship with AlphaGraphics, I called to see if they had connections in New York. They did - luckily. I was able to print the materials on the same quality paper and compromise with some other impromptu giveaway items just in time. T he event was a success.
 
2.
The first year we lived in our house we had planned on having Christmas dinner at our house. My daughter was 7 mos old and we had been in our house for about 8 mos. We had planned for my husbands family to comes and a one Christmas eve he came down with the flu!!'qbad! He didn't do any Chrismas. Shopping nor did he buy any food. He had the day off and we had planned for him to do the food shopping since I had to work. Well that didn't happen and I left work early- went grocery shopping and the only store open was Walmart. They were rest out if everything except frozen turkeys! No fresh veggies no pies it was slim pickings! I grabbed the frozen turkey some frozen veggies a frozen pie some biscuits and whatever was available.. We made it happen for Christmas but unfortunately only my other and father in law made it. Everyone e, she was too scared to come because of my husbands flu!
 
Question
11 of 25
Tell me about a work situation that required a creative solution.
 
User Submitted Interview Answers
1.
Colleges- staff just said its halls.. Explain how I describe it - simple yet relatable.
 
2.
When trying to figure out a way to entice tenants to participate in an event I have to come up with a creative solution.
 
Question
12 of 25
How do you multitask when you plan or manage multiple events?
 
User Submitted Interview Answers
1.
At my wedding, we arrived with everything we needed and I was going over details with the staff and caterer when we realized we had completely forgot about champagne glasses for toasts. Even though I had my hair in rollers and a fresh coat of makeup, I ran out to the dollar tree to get plastic ones.
 
2.
I think in any disastrous situation you have to remain calm. The situation will only become as escalated as you allow it to be. In planning, something always will go wrong, no event is perfect start to finish without a glitch. One must plan for these small hick-ups and have a strong team to help resolve it.
 
Question
13 of 25
What was the most challenging event you've planned in the past?
 
User Submitted Interview Answers
1.
Safe summer send of which was a program for students at the end of the semester that I assisted in planning.
 
2.
The most challenging was the summer intensive because I was given the position of coordinator two weeks before the event started at the lady resigned. I suddenly had to make arrangements, schedules, reservations, etc all in a short amount of time.
 
Question
14 of 25
If you were hired, when could you start?
 
User Submitted Interview Answers
1.
As soon as we can establish a working schedule and we commonly agree on the dates I have to be here, right away I will prepare.
 
2.
My answer depends when my current position no longer needs me.
 
Question
15 of 25
What are some strategies you use for managing and prioritizing work for yourself when there is too much work and too few staff members to complete the tasks at hand?
 
User Submitted Interview Answers
1.
I like to create an ABC analysis, where A is important and urgent, B is important but not urgent, and C is not important or urgent. This allows me to easily prioritize what needs to be completed first.
 
2.
I am connected to my calendar I like you use my Google Calendar connected with my e-mail and Icalendar on my phone. I also have a hard copy in case anything crashes. I also like to use google calendar because I can invite others in to show up on their calendar as well because event planning is a group event. For every event I like to create a binder with contacts and other documents needed to make the event go smoothly.
 
Question
16 of 25
Tell me about your experience working with an event planning committee?
 
User Submitted Interview Answers
1.
I have more experience on the creative side of event planning as far as designs but I have also helped with marketing designs as well and am confident in my marketing skills that an event planner would need.
 
2.
Naturally I am a leader, I like to get a team together and place them with specific task. I like to keep open communication with my team letting them know they can contact me at anytime. I like to have weekly follow up meetings and create task list that they can check off. I like to do this both in hard copy and online so the team can check off as they go like with a program like, Gtask, Aceproject. I also like to use google documents and google share.
 
Question
17 of 25
How good are your listening skills? How do you know?
 
User Submitted Interview Answers
1.
I have effective listening skills as I make sure to either mentally or physically take notes. I also do not need clarification.
 
2.
Listening is a key skill. I taken notes on every phone call I take and every client visit I have in the office. At home when making personal calls its the same. I note everything so I can go back and make sure it's what was requested. Id double and triple check with the customer as well to make sure we are all on the same page.
 
Question
18 of 25
Describe your experience with designing and developing advertising graphics and publications used to market programs and services.
 
User Submitted Interview Answers
1.
Social media and web design.
 
2.
At windfall dancers I assist with marketing different classes and programs. I have used adobe creative suites to design posters that we distribute around campus and town to gain awareness.
 
Question
19 of 25
Tell me about a time when you had to deal with a difficult client. How did you manage that relationship?
 
User Submitted Interview Answers
1.
I have always wanted to incorporate my creative abilities with event planning, so I would say probably around my freshman year in college.
 
2.
I have always had it in the back of my mind. I am very particular about things I like so I would rather be on the planning side than the other.
 
Question
20 of 25
What approaches do you use in communicating with different people, customers, staff, co-workers, management? How do you know you are communicating effectively?
 
User Submitted Interview Answers
1.
In communicating with different types of people I first always want to be approachable and friendly. I know I am communicating effectively when everyone is on the same page or are able to discuss and resolve the issue if there is any miscommunication.
 
2.
I ask plenty of questions, restate their ideas so that I am fully understanding and then ask them if they have any questions for me. I ensure that everything is very clear and repeat information as much as necessary so that communication is effective.
 
Question
21 of 25
We've read your resume and seen where you went to college and your work experience, but could you walk us through this period and tell us how you made the decisions you did regarding your education and work?
 
User Submitted Interview Answers
1.
I have always had a passion for politics and policy making. I have always wanted to be in corporate community engagement and lobbying. But in order to get there one must take steps and gain experience in various areas to make them versitile for employment. I think in this position I can grow in and learn a lot. I am looking for somewhere to be my work home and when I'm at Faith Church I feel that sense of home and belonging.
 
2.
I am naturally creative and want to do hands on work.
 
Question
22 of 25
Tell me about a time when you were working within a tight budget for an event. What was the outcome?
 
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23 of 25
Tell me about a mistake that you made on the job. What did you learn from it?
 
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24 of 25
Explain a time when you disagreed with your boss. How did you handle this situation?
 
Question
25 of 25
What value will you add to our team?
 
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