Progressive Mock Interview
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Question 31 of 40
What time management techniques do you use at work?
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Jaymie Payne is passionate about talent acquistion and has nine years of experience in corporate and healthcare recruitment.
"I have worked remotely for the last three years and have found some effective time management strategies. Each week, I create a dashboard of my tasks and prioritize them by color. I block out "do not disturb" times on my calendar, where I let my manager know that I will be closing out my email and messenger applications and will be in a focus time to work on important tasks without disruptions. I also have weekly one-on-one touchpoints with my manager for accountability, which pushes me to ensure my tasks get done."
Jaymie Payne is passionate about talent acquistion and has nine years of experience in corporate and healthcare recruitment.
"Self-organization is extremely important to manage my time effectively. I work in a fast-paced environment with a lot of projects going on at once. I first make a list of all the tasks I need to complete, and then I review them to see where I can delegate tasks to team members. I also use different applications like Calendly and Toggl to save time and keep myself organized."
Jaymie Payne is passionate about talent acquistion and has nine years of experience in corporate and healthcare recruitment.
Progressive values accountability, so this question is designed to understand your ability to prioritize, organize, and time manage your projects/assignments to meet expectations and deadlines. Use this opportunity to highlight your ability to multi-task and explain your techniques for staying organized and managing your time effectively.
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Jaymie
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Anonymous Answer
Self-organization is extremely important to manage my time effectively. I work in a fast-paced environment with a lot of projects going on at once. I first make a list of all the tasks I need to complete, and then I review them to see where I can delegate tasks to team members. I also use different applications like Calendly and Toggl to save time and keep myself organized.
Marcie's Feedback
Great! Consider providing an example of a time when you had a lot on your plate and explain how you effectively navigated it all using organization and time management methods and tools. Giving more details about how Calendly and Toggl help you would also make your answer more meaningful. Great job!
Anonymous Answer
I first make a list of all the things I need to accomplish. Checking off this list will ensure all things have been completed. Self-organizational skills will help to manage my time.
Jaymie's Feedback
This is a great start! Consider speaking more about other techniques, too like blocking off your calendar for distraction-free time, planning your day or week and prioritizing, delegating where possible, etc., to give a more well-rounded answer.
Anonymous Answer
Every Monday morning, I will manage my weekly calendar with my projects, internal and external stakeholder meetings, team meetings, and finally, meeting with my manager if there are any. All projects come under four categories: low priority, high priority, and critical and release. Each class will be given a different color and preference according to its importance.
Marcie's Feedback
Excellent! The interviewer will appreciate the details you've provided here. Are there any other organizational tools or programs you use outside of your calendar? If so, be sure to mention them here too!
Anonymous Answer
Self-organization and color coding time blocks help me prioritize and multi-task. I clock in a few minutes early to check emails and make my to-do list for the day and week.
Jaymie's Feedback
These are all good techniques to share with the interviewer.
Anonymous Answer
In my experience working remotely, I have created a spreadsheet of tasks to address at the beginning of each work week. To address the priority tasks effectively, I will set a block during the day to focus on the most urgent tasks to bring completion. I will notify the team lead or management that I’ve set aside this time from emails, phones & messages.
Jaymie's Feedback
These are all effective strategies to share with the interviewer!
Anonymous Answer
The tools I utilize at work to maintain efficiency and manage my tasks depend entirely on the role and work I’m assigned. As an example, as a PA to a family law attorney, I found Project Panther most effective in managing a caseload and keeping sight of deadlines. Yet in my caregiving position, I found Care Zone to be useful in tracking medications and keeping to a daily care routine. All in all, utilizing any tool to maintain communications as well as time or task and routine recording has aided in achieving the desired results across the board.
Marcie's Feedback
Nice! You come across as tech-savvy and adaptable, which is great. Beyond software, what else do you do to stay organized and on task? Do you create daily to-do lists, use a calendar, and send yourself reminders? Good job!
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