35 Office Assistant
Interview Questions

1. What type of documents and formats have you generated in the past?

   Community Answers

   • "Fundraising emails, databases, letters, powerpoints."
   • "I have generated statistical reports, expense reports, letter, invoices, memos."
   • "Power point, excell, word, and Google documents."
   • "Form letters, spreadsheets."

2. Tell me about your previous work experience as an office assistant.

   Community Answers

   • "Its was nice experience of my life I learned how to manage every thing."
   • "I have 10 years in the administrative field."
   • "I worked as administrative assistant for five years and as office assistant for four months."

3. How reliable of a worker are you?

   Community Answers

   • "Prompt and able to work with little supervision."
   • "I don't miss work unless I'm sick or there is an emergency. I'm very reliable."
   • "A quality should be a admin to maintain with our worker."
   • "I am a very reliable and dependable employee, my last 3 evaluations have stated how I am always prepared and focused."
   • "I am a relliable worker by coming in on time and doing the work I am suppose to do."

4. What have you done in the past year to improve your skills as an office assistant?

   Community Answers

   • "I take classes offered by the local school district."
   • "Maintain small business office and basic bookkeeping."
   • "I have attened college in the business administration progran to update my skills."
   • "Housekeeping & security maintenance, front desk maintenance, handle with client."
   • "I have attended college in the business administration program to update my skills."

5. What part of working in an office do you enjoy the most?

   Community Answers

   • "I enjoy the interactions of people and helping."
   • "Administrative and organizational duties."
   • "The aspect of organisation and helping the smooth running of the company."
   • "I like having a series of set tasks and seeing the pile of work dwindled by the end of the day. I get too see immediate results."
   • "I enjoy working with adults and getting along with everyone. Doing my job."
   • "Helping out customers with any questions they have."
   • "I like working with computers and learning new software."
   • "Tell me about a complex project you were tasked with completing under deadline."
   • "I like to learn the new technology."
   • "What technologies are you an expert with using?"

6. Would you be available to work extra hours if needed?

   Community Answers

   • "Yes, I am availabe to work extra hours especially given 48 notice."

7. Do you have career goals you are pursuing? Such as further education, promotions, etc. If so, what are they?

   Community Answers

   • "Yes. I have customer service training. Interpersonal skills. Other training."

8. What are some of your habits that you do around the office, that you find unique to yourself?

   Community Answers

   • "Responsiblity on working on system and opportunities to do tasks outside my job description."
   • "Friendly official environment every where."
   • "I take the extra step to get know the counterparts and other supporting staff. I do very good work."

9. Do you have a good sense of humor?

   Community Answers

   • "Itake life very easy and I do see the humor in life when it is not serious."
   • "I have a good sense of humor becaue I find the joy in life."

10. What type of reporting structure did you work within in previous jobs?

    Community Answers

    • "I worked as a preschool assistant which involved contact with parents and children. Several years ago I worked as receptionist and moved up to customer service."
    • "Minimum supervision while assisting mid-management staff members."
    • "Previous reporting structure has always been directly to the owner."
    • "Typing them from the computer."

11. What areas of Office Assistant do you excel at?

    Community Answers

    • "Answering with telephones and dealing with customers. General admin."
    • "My ability to stay focused on my work and finish tasks earlier than they are due."
    • "Customer service, organization, and typing."
    • "Interpersonal and communicating duties, research and writing, database management."
    • "Organisation and maintaing a positive attitude to ensure the smooth running of the company."
    • "Customer service, listening, and typing."
    • "Data entry, reports, public relations."
    • "Dealing with cilents and customers. Wroking on computer to maintain data."

12. Why are you the best candidate for us?

    Community Answers

    • "I am best candidate becaue I start off with 100%"

13. How do you prioritize your work?

    Community Answers

    • "I prioritize my work by which is most important and which is due the first and which supervisor needs the work."

14. How do you handle stressful situations?

    Community Answers

    • "I handle stressful situations by dealing with the problem, issue, or work and not giving into the stress."

15. What was the biggest error you have made at your last job?

    Community Answers

    • "I sometimes overdo getting my work done ahead of time. However, I am excellent at meeting deadlines, and with my attention to detail,"
    • "Nothing has did but little mistake has happen with every one its has happen with me."
    • "Not asking for advice when I needed it."

16. Why did you choose to apply with us?

    Community Answers

    • "I want to grow and I have the skills to work for you."
    • "Change of environment and re-enter the work force."
    • "I chose to apply with you because the type of company you are and I know I can do the job description that is listed."
    • "The government has always been good to our family ands had our deepest respect."

17. What is your greatest weakness? What are you doing to improve it?

    Community Answers

    • "I am worse self-critic because I like to make sure my work is perfect. I have learned to make sure to be on task."

18. Have you had experience in maintaining office equipment? If so, what type of products?

    Community Answers

    • "Yes, copier, computer (dell) postage machine fax."
    • "Yes, vending machine, reception, door access."
    • "Minimal most of the equipment I have dealt with in the past had maintenance contracts."
    • "I have experience in maintianinf office equipment such as computers, scanners, printers, and copiers."

19. What do you like most about being an Office Assistant?

    Community Answers

    • "I like working around people and doing office work."
    • "Should be resolve my all current issues, attention in my work."
    • "Each day would be different."
    • "Being the initial point-of-contact and providing information and assistance."
    • "I like being able to do the task and each day something different."
    • "I like the predictability of and routine of the day."
    • "The best things about being an office assistant is the variety of work it brings. I have been an Administrative assistant for almost 10 years and have a wide range of duties that i'm responsible for. Currently I am responsible for reviewing invoices, time sheets, processing invoices, running errands, take customer service calls, order supplies, and provide support for the Executive Director and Operations Manager."
    • "The best things about being an office assistant is the variety of work it brings. I have been an Administrative assistant for almost 10 years and have a wide range of duties that i'm responsible for. Currently I am responsible for reviewing invoices, time sheets, processing invoices, running errands, take customer service calls, order supplies, and provide support for the Executive Director and Operations Manager."

20. How organized are you?

    Community Answers

    • "I like being organized so I can manage my time wisely."
    • "Very organised. I priortize work. With the way I structure my tasks it is easy to identify the work I have done."
    • "I like to have everything clean and organized. I want to be able to find what I need."
    • "Concentrate of my work, finish my all work day to day,"
    • "I am very organized. I plan the day before and prioritise my workd."
    • "I am very organized by preparing for the day before."
    • "I feel that I am very organized. I don't like feeling unorganized."

21. Tell me about a complex project you were tasked with completing under deadline.

    Community Answers

    • "I had to send out mail to the clients and also do my other assignments."
    • "I started my own program through the school district that serviced esl and struggling students. I had a one week dead line to find and order curriculums, set up student criteria, inform parents, set up class room and prepare lesson plans. I prioritized all duties what would take the longest to accomplish and set my timeline for 5 days in order to have extra time if something didn't work according to time line."

22. Where do you see yourself in 5 years?

    Community Answers

    • "I see myself in five years being stable in a company where I can utilise my 10 years experience."

23. What have you done at your present/last company to increase revenues, reduce costs, or save time?

    Community Answers

    • "I saved time by setting up the file cabinet where it could be easily accessible."

24. If I were to come visit your home, would I find it in a mess or clean and neat?

    Community Answers

    • "You would find it clean and neat because I put things away when I am finished."

25. What skills are essential for this position?

    Community Answers

    • "You have to be a good listener, computer literate."

26. What type of duties did you handle in previous positions?

    Community Answers

    • "Typing letters, answering the phone, filing,"

27. Do you work well under pressure?

    Community Answers

    • "I work well under pressure because I schedule my day the day before which lets me be flexible."

28. What separates you from our other candidates?

    Community Answers

    • "'m not sure what other the candidates can offer, but I believe my 3 years in the I m fit for this position ."
    • "What separates me from other candidates is because I am dependable to come into work on time, prioritise my work, and resourceful to make sure the work is done."

29. What is your favorite boss to work for?

    Community Answers

    • "I dont think I had most favoite one because I have put my best in everything I do."
    • "My favorite boss to work for would be one that gives me clear goals and the equipment to do my work."

30. What is your greatest strength?

    Community Answers

    • "My greatest strength is my customer service."

31. What are your career goals?

    Community Answers

    • "My career goals is to learn more software."

32. Are you always on time or early for work?

    Community Answers

    • "Sometime I am on time, but most of the time I am early for work."

33. What do you know about our company?

    Community Answers

    • "I would like to know if there is extra training for this positions."

34. How does this assistant position fit into your career path?

    Community Answers

    • "A person can get success by step to step so its 1 step of my career."
    • "The assistant position fits into myh career plan because it give me more experience with latest technology and closer to being an Executive assistant."
    • "The assistant position fits into my career path by giving me experience in the business administration field."

35. Why are you the best assistant for this job?

    Community Answers

    • "I was fit for this post hence I am here for interview and had learned about this post its similar to my past experience."
    • "I would be the best assistant because I have computer skills, the education, and I will give you 100% from day one."