35 Office AssistantInterview Questions
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What type of documents and formats have you generated in the past?
Community Answers
- "Fundraising emails, databases, letters, powerpoints."
- "I have generated statistical reports, expense reports, letter, invoices, memos."
- "Power point, excell, word, and Google documents."
- "Form letters, spreadsheets."
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Tell me about your previous work experience as an office assistant.
Community Answers
- "Its was nice experience of my life I learned how to manage every thing."
- "I have 10 years in the administrative field."
- "I worked as administrative assistant for five years and as office assistant for four months."
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How reliable of a worker are you?
Community Answers
- "Prompt and able to work with little supervision."
- "I don't miss work unless I'm sick or there is an emergency. I'm very reliable."
- "A quality should be a admin to maintain with our worker."
- "I am a very reliable and dependable employee, my last 3 evaluations have stated how I am always prepared and focused."
- "I am a relliable worker by coming in on time and doing the work I am suppose to do."
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What have you done in the past year to improve your skills as an office assistant?
Community Answers
- "I take classes offered by the local school district."
- "Maintain small business office and basic bookkeeping."
- "I have attened college in the business administration progran to update my skills."
- "Housekeeping & security maintenance, front desk maintenance, handle with client."
- "I have attended college in the business administration program to update my skills."
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What part of working in an office do you enjoy the most?
Community Answers
- "I enjoy the interactions of people and helping."
- "Administrative and organizational duties."
- "The aspect of organisation and helping the smooth running of the company."
- "I like having a series of set tasks and seeing the pile of work dwindled by the end of the day. I get too see immediate results."
- "I enjoy working with adults and getting along with everyone. Doing my job."
- "Helping out customers with any questions they have."
- "I like working with computers and learning new software."
- "Tell me about a complex project you were tasked with completing under deadline."
- "I like to learn the new technology."
- "What technologies are you an expert with using?"
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Would you be available to work extra hours if needed?
Community Answers
- "Yes, I am availabe to work extra hours especially given 48 notice."
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Do you have career goals you are pursuing? Such as further education, promotions, etc. If so, what are they?
Community Answers
- "Yes. I have customer service training. Interpersonal skills. Other training."
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What are some of your habits that you do around the office, that you find unique to yourself?
Community Answers
- "Responsiblity on working on system and opportunities to do tasks outside my job description."
- "Friendly official environment every where."
- "I take the extra step to get know the counterparts and other supporting staff. I do very good work."
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Do you have a good sense of humor?
Community Answers
- "Itake life very easy and I do see the humor in life when it is not serious."
- "I have a good sense of humor becaue I find the joy in life."
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What type of reporting structure did you work within in previous jobs?
Community Answers
- "I worked as a preschool assistant which involved contact with parents and children. Several years ago I worked as receptionist and moved up to customer service."
- "Minimum supervision while assisting mid-management staff members."
- "Previous reporting structure has always been directly to the owner."
- "Typing them from the computer."
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What areas of Office Assistant do you excel at?
Community Answers
- "Answering with telephones and dealing with customers. General admin."
- "My ability to stay focused on my work and finish tasks earlier than they are due."
- "Customer service, organization, and typing."
- "Interpersonal and communicating duties, research and writing, database management."
- "Organisation and maintaing a positive attitude to ensure the smooth running of the company."
- "Customer service, listening, and typing."
- "Data entry, reports, public relations."
- "Dealing with cilents and customers. Wroking on computer to maintain data."
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Why are you the best candidate for us?
Community Answers
- "I am best candidate becaue I start off with 100%"
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How do you prioritize your work?
Community Answers
- "I prioritize my work by which is most important and which is due the first and which supervisor needs the work."
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How do you handle stressful situations?
Community Answers
- "I handle stressful situations by dealing with the problem, issue, or work and not giving into the stress."
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What was the biggest error you have made at your last job?
Community Answers
- "I sometimes overdo getting my work done ahead of time. However, I am excellent at meeting deadlines, and with my attention to detail,"
- "Nothing has did but little mistake has happen with every one its has happen with me."
- "Not asking for advice when I needed it."
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Why did you choose to apply with us?
Community Answers
- "I want to grow and I have the skills to work for you."
- "Change of environment and re-enter the work force."
- "I chose to apply with you because the type of company you are and I know I can do the job description that is listed."
- "The government has always been good to our family ands had our deepest respect."
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What is your greatest weakness? What are you doing to improve it?
Community Answers
- "I am worse self-critic because I like to make sure my work is perfect. I have learned to make sure to be on task."
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Have you had experience in maintaining office equipment? If so, what type of products?
Community Answers
- "Yes, copier, computer (dell) postage machine fax."
- "Yes, vending machine, reception, door access."
- "Minimal most of the equipment I have dealt with in the past had maintenance contracts."
- "I have experience in maintianinf office equipment such as computers, scanners, printers, and copiers."
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What do you like most about being an Office Assistant?
Community Answers
- "I like working around people and doing office work."
- "Should be resolve my all current issues, attention in my work."
- "Each day would be different."
- "Being the initial point-of-contact and providing information and assistance."
- "I like being able to do the task and each day something different."
- "I like the predictability of and routine of the day."
- "The best things about being an office assistant is the variety of work it brings. I have been an Administrative assistant for almost 10 years and have a wide range of duties that i'm responsible for. Currently I am responsible for reviewing invoices, time sheets, processing invoices, running errands, take customer service calls, order supplies, and provide support for the Executive Director and Operations Manager."
- "The best things about being an office assistant is the variety of work it brings. I have been an Administrative assistant for almost 10 years and have a wide range of duties that i'm responsible for. Currently I am responsible for reviewing invoices, time sheets, processing invoices, running errands, take customer service calls, order supplies, and provide support for the Executive Director and Operations Manager."
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How organized are you?
Community Answers
- "I like being organized so I can manage my time wisely."
- "Very organised. I priortize work. With the way I structure my tasks it is easy to identify the work I have done."
- "I like to have everything clean and organized. I want to be able to find what I need."
- "Concentrate of my work, finish my all work day to day,"
- "I am very organized. I plan the day before and prioritise my workd."
- "I am very organized by preparing for the day before."
- "I feel that I am very organized. I don't like feeling unorganized."
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Tell me about a complex project you were tasked with completing under deadline.
Community Answers
- "I had to send out mail to the clients and also do my other assignments."
- "I started my own program through the school district that serviced esl and struggling students. I had a one week dead line to find and order curriculums, set up student criteria, inform parents, set up class room and prepare lesson plans. I prioritized all duties what would take the longest to accomplish and set my timeline for 5 days in order to have extra time if something didn't work according to time line."
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Where do you see yourself in 5 years?
Community Answers
- "I see myself in five years being stable in a company where I can utilise my 10 years experience."
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What have you done at your present/last company to increase revenues, reduce costs, or save time?
Community Answers
- "I saved time by setting up the file cabinet where it could be easily accessible."
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If I were to come visit your home, would I find it in a mess or clean and neat?
Community Answers
- "You would find it clean and neat because I put things away when I am finished."
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What skills are essential for this position?
Community Answers
- "You have to be a good listener, computer literate."
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What type of duties did you handle in previous positions?
Community Answers
- "Typing letters, answering the phone, filing,"
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Do you work well under pressure?
Community Answers
- "I work well under pressure because I schedule my day the day before which lets me be flexible."
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What separates you from our other candidates?
Community Answers
- "'m not sure what other the candidates can offer, but I believe my 3 years in the I m fit for this position ."
- "What separates me from other candidates is because I am dependable to come into work on time, prioritise my work, and resourceful to make sure the work is done."
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What is your favorite boss to work for?
Community Answers
- "I dont think I had most favoite one because I have put my best in everything I do."
- "My favorite boss to work for would be one that gives me clear goals and the equipment to do my work."
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What is your greatest strength?
Community Answers
- "My greatest strength is my customer service."
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What are your career goals?
Community Answers
- "My career goals is to learn more software."
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Are you always on time or early for work?
Community Answers
- "Sometime I am on time, but most of the time I am early for work."
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What do you know about our company?
Community Answers
- "I would like to know if there is extra training for this positions."
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How does this assistant position fit into your career path?
Community Answers
- "A person can get success by step to step so its 1 step of my career."
- "The assistant position fits into myh career plan because it give me more experience with latest technology and closer to being an Executive assistant."
- "The assistant position fits into my career path by giving me experience in the business administration field."
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Why are you the best assistant for this job?
Community Answers
- "I was fit for this post hence I am here for interview and had learned about this post its similar to my past experience."
- "I would be the best assistant because I have computer skills, the education, and I will give you 100% from day one."