Bookkeepers records financial transactions, including purchases, sales receipts, and payments, typically on a day-to-day basis. Agency bookkeepers keep records for many different companies and individuals who are the agency's clients. These records may be used by an accountant to prepare income statements and balance sheets. Agency bookkeepers work in an office setting and typically work normal business hours, though there may be higher demands at the end of fiscal years or during tax time. Bookkeepers will need to have strong attention to detail and clerical skills, in addition to basic math and computer skills (e.g. spreadsheet and bookkeeping software like Quickbooks and Microsoft Excel). In general, a college degree with coursework in accounting is required.
Vacancies for agency bookkeepers can be found through typical channels, including online job boards and especially ones where there's a strong community presence like Craigslist. The interview will most likely involve the head of operations for the agency. The interviewer's concerns are going to revolve around your clerical ability and your personality fit, as well as whether you'll be able to keep the books for a wide range of businesses. Schedule flexibility may be required or preferred during busy seasons. Familiarity with the kinds of transactions that the agency deals with will be useful. Attention to detail and strong organization skills are critical to demonstrate during the interview, as are your knowledge of accounting and auditing standards.
To prepare for the interview, make sure that you have up-to-date working knowledge of the latest bookkeeping software, such as Quickbooks and Quicken. Ensure that you have an understanding of your role as a bookkeeper in the organizations you serve. Be prepared to talk about your previous experience as a bookkeeper, such as the kind of financial reports you were preparing and how you would reconcile errors between records. Think about any contributions you made that may have benefitted your company. If you'll be expected to interact with vendors and clients, you may want to prepare for customer service related questions, including questions about how you deal with difficult clients.