How to Answer: Why is data protection important and what measures could be taken within this role to ensure information is stored correctly?
Advice and answer examples written specifically for an University Administrator job interview.
16. Why is data protection important and what measures could be taken within this role to ensure information is stored correctly?
How to Prep
Consider the procedures and protocols you currently use to ensure that the digital, printed, and spoken information you process is handled appropriately in the workplace. Also, think about basic security measures used to ensure that individuals who should not have access to your working area are challenged accordingly. If you are not familiar with basic data security procedures, watch a few videos or read blogs on this topic prior to your interview.
Written by Karrie Day on September 27th, 2023
How to Answer
Discuss why data security is important in a university setting. Convince your interviewer that you fully understand how critical it is to protect sensitive personal information related to students, staff, alumni, donors, and customers of the university. Next, describe some of the tools and procedures you use or are willing to use as a university administrator such as password protection, encryption, phone call privacy, clear desk policies, and ID badging procedures.
Written by Samantha Brown on October 22nd, 2023
Answer Example
"Data protection is important as everyone's identity and personal information should be kept confidential and not disclosed to anyone other than those that have been permitted to have it. In addition, data protection is important to protect any commercially sensitive information of the university as this could put the university in a compromising position should this be affected. There may be other stakeholders or visitors who, again, have the right not to have any of their data processed in an inappropriate way.
In this role, I would ensure that all computer work is done in a manner that appropriate passwords are used on individual documents and also on the computer itself and these are not shared unless with authorized individuals. I would observe and follow the university information security policy. I would ensure that my drawers are always locked when I am away from my desk and when leaving the office, ensure the appropriate doors are locked. I will ensure that a clear desk approach is taken at all times and only have what I need to work on on my desk at the given time. Anyone visiting will be processed through the visitor's procedure and ID badges worn at all times. I will professionally challenge anyone who is not wearing the appropriate ID badge and be aware of the security protocols I must follow if I feel any of the above is compromised."
Written by Samantha Brown on October 22nd, 2023
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