Project prioritization is a skill that requires practice, but it's a must-have skill for any Administrative Officer. There are many approaches you can take.
- You can make color-coded task-based lists. By thinking through and jotting down each item that needs completion, you can visualize the project journey.
- You can label tasks by urgency. Take into account deadlines, meetings, financial value, and stakeholder involvement.
- You can make a plan based on how long each project or component will take, marking these tasks against a firm deadline.
It's essential to show the interviewer that you have a system in place to help you remain organized and on track. The better you can prioritize, the more productive you will be, making you an asset to their company.
"I aim to be as effective and efficient as possible and make sure I can use all minutes of a day. In my current role, I have multiple tasks and projects all the time. I am the lead on some, the delegator on others, and the reviewer on another, for instance. By splitting up the work to the appropriate parties, both my team and I can be the most efficient with our time."
"While attending college, I was working part-time, so I needed to keep my classes, papers, and study groups well organized. I kept running lists of everything that I needed to do, big or small. Lately, I've started utilizing an app called Monday that I use to make lists, categorize tasks, and mark them by the level of urgency. I take care of the most time-sensitive issues first and then move along to the equally important, but perhaps less time-sensitive to-dos."