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Top Administrative Specialist Interview Questions

Why do you want a career as an administrative specialist?
User-Submitted Answers
My plan is to continue to be in administration, enlarging my skill set so I can effectively administer increasingly complex projects.
I am very organized and process driven and I like to improve on procedures. I also like to work with all levels of employees and offer assistance.
I don't, it's a stepping stone to learn and acquire information about the company while looking to move up in the company.
I have many years of experience supporting staff so becoming an administrative specialist will allow me to enter into a more hands on role and learn new things in terms of staffing and administrative functions.
Question 2 of 9
Why should we hire you?
User-Submitted Answers
Because i'm a hard worker and I am willing and able to fulfill the requirement of the job at hand.
I'm dedicated to supporting the staff here as well as being a key and instrumental player on your team.
You should hired me because I want to expand my knowledge in the health administrative business side. I am taking management classes currently which are helping to expand my knowledge as well with learning how to prioritize and manage various parts of departments from financial to ethics to project management. All are key areas that will help to excel in this position.
I have over 5 years experience as an Administrative Assistant and I am detail oriented.
Question 3 of 9
If I called your boss right now and asked him or her what is an area that you could improve on, what would he or she say?
User-Submitted Answers
He would say that I should be less of an introvert.
Wanting to improve in areas that are not within our budget right now.
An area that my boss would say that I need to improve on would be to be more organized. I used to have items everywhere and trying to find documents were a hassle, but now I label folders so that I am able to find exactly what I need. Even if I get a lot of documents, I have a folder that shows things that need to get done and things that need to be filed away.
Trying not to be anxious in a stressful situation.
Question 4 of 9
What made you choose a career as an administrative specialist?
User-Submitted Answers
Because its a good way to learn about the company before moving up to a higher position.
Working with people and supporting staff.
With the job description of analyzing data and creating reports that is an important skill that I would like to build upon with my goal to become a manager of a department in the future.

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Question 5 of 9
Tell me a time when you disagreed with your boss.
User-Submitted Answers
Never. I may not agree with all of his choices but he is the boss and he knows whats best.
Regarding process improvements and ways to help implement new processes without interrupting what we currently do.
I have always done what my boss has asked me to do.
Question 6 of 9
Have you ever had difficulty with a supervisor?
User-Submitted Answers
No, I learned to always work with my supervisor.
No, I have always gotten along w/ my supervisors.
Question 7 of 9
Give an example of a time when you made a mistake because you did not listen well to what someone had to say.
User-Submitted Answers
I have never been in this situation but I have had disagreements with team members before but that was due to miscommunication.
I listen 80% and speak about 20% of the time. I'm always analyzing questions in my head.
In setting up a worksheet in excel, I set up the format incorrectly, and I had to go back in and redo it.
Question 8 of 9
As an Administrative Specialist, what do you believe is your best asset?
User-Submitted Answers
I'm organized, efficient, I can multitask well. Some examples of that is answering multiple phone lines and writing report and dealing with a number of projects at the same time.
Appreciate each person's role within an organization and how essential their role is in helping to support the mission.
That I am very detail oriented and meeting my deadlines.
Question 9 of 9
What do you feel is the most important skill an administrative specialist should possess?
User-Submitted Answers
The ability to complete the task assigned to you and having done it correctly.

About Administrative Specialist

August 17th, 2017

Administrative specialists support the daily operations of an organization by performing administrative and clerical duties such as answering telephones, coordinating schedules and appointments, and maintaining files and records. Administrative professionals work in offices during normal business hours. The educational requirements vary. Specialists typically specialize in a given function or department, such as marketing, sales, or human resources; they're sometimes given the title of 'coordinator'. Good interpersonal skills, attention to detail, organizational skills, and sensitivity to privacy are key to being a successful administrative professional.

Job openings for administrative specialists can be found through a wide variety of channels, including local newspapers and online job boards like Indeed and Craigslist. The interview will assess your ability to use specific software, as well as your customer service ability. You'll be expected to quickly learn the specific way that the company operates, so fitting in with the rest of the team will be important. You may be asked about your preferences in terms of office environment, working pace, and cultural fit. The interview will also compare your character traits to the needs of the organization.

To prepare for an interview for an administrative specialist position, think about ways that you're able to organize things to make retrieval more efficient. Customer service skills are also important, as you'll be interfacing with people from inside and outside the organization. Show that you're polite, pleasant, and professional. Research the organization and see if there's any clues about the kind of administrative duties that'll be common. For instance, a travel agency may benefit from someone with extensive experience with airlines and landmarks. Finally, the ability to work in a team environment is crucial due to the nature of this work.

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