How to Answer: Give me an example of a time you handled documentation preparation for an audit. How did you ensure you had everything required?
Advice and answer examples written specifically for an Accounting Clerk job interview.
14. Give me an example of a time you handled documentation preparation for an audit. How did you ensure you had everything required?
How to Answer
Accounting clerks have to wear many hats. Not only do they have to reconcile financial data, but they have to prepare it for the auditors. If you have experience with this, it will be an easy question. Most companies have a system or a list of things required for auditors that clerks have to prepare.
If you don't have experience, then be honest. It will show your integrity and you can use another story that shows that you're highly organized.
Written by Samantha Hamilton on February 4th, 2019
Entry Level
"I've never had real world experience with this, but I'll say that in school I was part of the student government and had to organize everything as the secretary. I ensured everyone had the documentation they needed and kept track of all budgets and accounts to help the treasurer because they weren't as organized as me."
Written by Samantha Hamilton on February 4th, 2019
Answer Example
"At my previous company, we had an Excel spreadsheet with a master list of what the auditors would ask for and how to review the documents to ensure they were complete. I just followed the list and reviewed what was needed. I found one document that hadn't been properly updated and was able to send it back to the accountant on duty to revise it before handing over the audit package."
Written by Samantha Hamilton on February 4th, 2019
Experienced
"I've had to come up with several systems to ensure documentation quality and completion for a few companies I worked for. The best I found was a shared drive site where auditors input requests for documentation, as they change by year and we'd respond by posting the documentation on a protected site that only allowed access to those posting and the auditors. The data couldn't be shared outside that source due to personal identifiable information. It worked wonders and helped the company stay on top of the audits."
Written by Samantha Hamilton on February 4th, 2019