Management Interview Questions & Answers
How do you effectively delegate tasks to your employees?
How to Answer
Proper delegation is an important aspect of being an effective manager and leading a productive team. The interviewer wants to know more about your delegation style and how you choose which of your team members are responsible for which tasks. Talk to the interviewer about your ability to empower your team and correctly delegate tasks.
"To delegate tasks effectively, I first need to understand the knowledge and skills that each team member already possesses. I will always delegate to a person's strength and knowledge because it improves the use of resources and often reduces the time spent reaching the end goal. This delegation approach eliminates task resistance while promoting an effective and productive workplace."
Rachelle's Answer for an Admin Interview
"As a highly experienced Executive Assistant, most of my delegation comes in the form of training new EA's and other administrators. Recently, I spent time delegating to the new Executive Assistant to the VP. She is newer to her career and has not caught her footing quite yet. I want her to succeed, so I give her step-by-step instructions on what needs to happen next. She has greatly appreciated the help so far."
Rachelle's Answer for a Manager Interview
"Successful delegation is critical to our team-based results. I tap into my team's resources by discovering each employee's strengths and career aspirations. Then, I assign work that will complement these strengths. I will change these tasks around, so everyone has a fair workload and the ability to round out their skills and experience."
Rachelle's Answer for a Marketing Interview
"I would like to say that, for the most part, my team runs like a well-oiled machine, and I rarely need to delegate. When we take on a new project, we all gather, storyboard our ideas, and then plan for smooth execution of that plan. Everyone takes on the tasks they feel they are the strongest. At that point, should there be any remaining tasks, I will then delegate them to the people I feel would do the best job."
Rachelle's Answer for a Retail Interview
"In retail, there are some unglamorous responsibilities that many associates try to avoid, such as cleaning out the fitting rooms, but we all have to take our turn and pitch in. Everyone should be well-rounded in their tasks and abilities. I make sure that everyone gets assigned a variety of tasks each week. Everyone wants to be on the sales floor, hoping to make a commission, but we need to rotate the glory with the grunt work, too. This system means that I also have to clean out the fitting rooms, markdown items, or restock apparel. Everyone must lend a hand for the team to succeed."
Rachelle's Answer for a Sales Interview
"As a Sales Manager of three large teams, I have been responsible for taking the workload and dictating who will take on which task by region, and customer sector. It is important to recognize that everyone has their strengths and weaknesses. I like to identify each team members' existing knowledge base while also providing opportunities for the growth of new skills."
Rachelle's Answer for a Teacher Interview
"I delegate to my young students daily. I believe in leading by example, rather than giving orders, so my approach will be to say to my class, 'I think it's a great idea to keep our books in alphabetical order so that we can find them easier! Who is the best at their A, B, C's?' Of course, they all raise their hands. Then I can say, 'Wonderful! Alex, you take all the books that start with A. Jessica, you are in charge of the books that begin with B,' and so on. Delegating tasks then becomes a fun game for my students rather than a chore."
2 Community AnswersAnonymous Answer
"Prioritization of our workload is critical to our success. I tap into the resources of my team by finding out their strengths and career aspirations, then assigning them work that will compliment them."Marcie's Answer
This is a great response! You're right that prioritizing the workload, recognizing employee strengths/weaknesses, and assigning appropriate work are all very important. Provide a specific example of a time when you've done this in order to more directly answer the question.Was this answer helpful? Yes (0) or No (0)Thank you, your vote helps us display the best answers!Anonymous Answer
"For me to delegate tasks effectively, I need to know the strengths and weaknesses of my team members. This gives me the ability to give people jobs that will allow them to learn and grow as a person. Recently I gave a team member the task of creating instructions for creating a task in the salesforce application. I knew that he would be able to succeed since he can learn new technologies faster than others on my team."Rachelle's Answer
It's great that you recognized this persons' strengths and gave them responsibilities according to their talents. How did it all turn out in the end?Was this answer helpful? Yes (0) or No (0)Thank you, your vote helps us display the best answers!