Giving Your Letter of Resignation

Giving Your Letter of Resignation

Leaving your job can be a confusing experience. You might feel excited to move on but also tentative, sad, or anxious at the same time.

Resigning from your company is a big change, and it's normal to feel a range of emotions. Thankfully, with the right resignation plan, your transition can feel much more controlled and less stressful.

Common Questions About Resignations

Job Resignation Tips

Your employer may have policies around notice periods.

Be aware that if you have access to sensitive information such as key contacts or business financials, you may be asked to leave immediately after providing notice. Depending on your employment contract, you may be eligible for pay in lieu of notice.

Resignation Letter Do's & Don'ts

Resigning Without Notice

What if I have to resign from my job without notice?

Circumstances may arise where you need to resign from your job without providing any notice to your employer.

Resigning without notice is acceptable if:

• You have worked at the company for under 3 months
• The work environment is unsafe or abusive
• There are ethical issues present in the workplace
• You experience a personal or family emergency

In these instances, your letter of resignation will be written a bit differently than if you were giving notice. Please see the letter templates below.

Before resigning from your job without notice:

Carefully review your employment contract to ensure you are not breaching any terms and conditions. If you're unsure what to do, ask your Human Resources representative or an independent HR consultant for clarity.

Formatting Your Letter of Resignation

Your formal letter of resignation should include the following sections:

Resigning With Notice

Template

Your First & Last Name
Your Phone Number
youremail@email.com

Month, Day, Year

Manager First & Last Name
Manager Job Title
Company Name

Dear [name of the person you report to],

Please accept this letter as my formal resignation from [company name]. My final day will be [weekday, month, day, year].

The past [amount of time you've been employed] have been very rewarding, and I especially appreciate [describe a specific skill you learned, an opportunity you were given, or a significant takeway]. I've enjoyed working for [company name] and am grateful for [add something thoughtful and nice about the opportunity].

In the days approaching my leave, I am ready to help in the transition process by [list the ways you plan to help]

Thank you [include a positive comment for your manager]. Wishing you all the best.

Sincerly,

Your Signature

Your First & Last Name

Resigning With Notice

Example

Jessica Jobleaver
(555) 555-5555
jessicaj@email.com

January 25, 2025

Mary Manager
Senior Sales Manager
Company ABC

Dear Mary,

Please accept this letter as my formal resignation from Company ABC. My final day will be Friday, February 8, 2025.

The past three years have been very rewarding, and I especially appreciate the time you invested in training me in prospecting and cold calling. I've enjoyed working for Company ABC and am grateful for the opportunities provided to me.

In the days approaching my leave, I am ready to help in the transition process by dedicating time to training my replacement and ensuring all files and projects are in order.

Thank you for your kindness and empathetic leadership. Wishing you all the best.

Sincerly,

Jessica Jobleaver

Jessica Jobleaver

Resigning Without Notice

Template

Your First & Last Name
Your Phone Number
youremail@email.com

Month, Day, Year

Manager First & Last Name
Manager Job Title
Company Name

Dear [name of the person you report to],

Please accept this letter as my formal resignation from [Company Name]. Due to circumstances beyond my control, my resignation is effective immediately. My final day of work will be [weekday, month, day, year].

The past [amount of time you've been employed] have been very rewarding, and I especially appreciate [describe a specific skill you learned, an opportunity you were given, or a significant takeway].

Before the end of [your last day], I will provide you with [mention any pressing projects or company collateral]. Please let me know if there is anything else I can provide.

I appreciate your understanding and wish you and the team all the best.

Sincerly,

Your Signature

Your First & Last Name

Resigning Without Notice

Example

Jessica Jobleaver
(555) 555-5555
jessicaj@email.com

January 25, 2025

Mary Manager
Senior Sales Manager
Company ABC

Dear Mary,

Please accept this letter as my formal resignation from Company ABC. Due to circumstances beyond my control, my resignation is effective immediately. My final day of work will be tomorrow, January 26, 2025.

The past two months have been very rewarding, and I especially appreciate the time you invested in training me in propsecting and cold calling.

Before the end day tomorrow, I will provide you with a list of ongoing projects and deliverables. Please let me know if there is anything else I can provide.

I appreciate your understanding and wish you and the team all the best.

Sincerly,

Jessica Jobleaver

Jessica Jobleaver

Resigning From a Toxic Job

Template

Your First & Last Name
Your Phone Number
youremail@email.com

Month, Day, Year

Manager First & Last Name
Manager Job Title
Company Name

Dear [name of the person you report to],

Please consider this letter to be my formal resignation from [Company Name]. My resignation is effective immediately, and my final day of work will be [weekday, month, day, year].

Before the end of [your last day], I will provide you with [mention any pressing projects or company collateral]. Please let me know if there is anything else I can provide.

I appreciate your understanding.

Sincerly,

Your Signature

Your First & Last Name

Resigning From a Toxic Job

Example

Jessica Jobleaver
(555) 555-5555
jessicaj@email.com

January 25, 2025

Mary Manager
Senior Sales Manager
Company ABC

Dear Mary,

Please consider this letter to be my formal resignation from Company ABC. My resignation is effective immediately, and my final day of work will be tomorrow, January 26, 2025.

Before the end day tomorrow, I will provide you with a list of ongoing projects and deliverables. Please let me know if there is anything else I can provide.

I appreciate your understanding.

Sincerly,

Jessica Jobleaver

Jessica Jobleaver

Hi! I'm Rachelle

(pronounced like the French version of Rachel)

I am a human-first talent strategist and recruitment marketer here to advocate for people who want to make courageous moves in the workplace.

For over a decade, I've helped job seekers and employers navigate challenging work scenarios.

My passion is guiding talented people to pursue their most significant professional goals.