Executive Assistant Mock Interview
Master 25 Executive Assistant interview questions covering discretion, prioritization, and executive support.
Question 21 of 25
Can you share your approach to record keeping?
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Angela Fontaine is a Senior People Business Partner with expertise in job search coaching, interview coaching, and career development.
Record keeping is vital to any career, but especially an Executive Assistant role. Not only are you responsible for accurately keeping track of essential documents, but you are also responsible for strategically storing records in a way that you can easily retrieve them when needed. In many cases, businesses must keep documents for over a decade, creating many files to organize. Demonstrating your ability to design a record-keeping approach is a great way to show you are an asset as an Executive Assistant.
Angela Fontaine is a Senior People Business Partner with expertise in job search coaching, interview coaching, and career development.
"While record-keeping may be seen as a low-level task, there are significant complexities that come with record keeping. My main priority in record-keeping is prioritizing security and privacy while creating and implementing a record management strategy. Additionally, I run a quarterly audit to ensure that all records are accounted for and current with all relevant information. Lastly, before I dispose of records appropriately at the end of life, I make sure that a digital copy is accessible on a drive."
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I like to keep everything very organized and keep everything in various electronic folders for easy retrieval. Our division is a fully electronic file system.
Jaymie's Feedback
Great start! To elaborate further and highlight your skills, consider talking about other techniques or best practices you may also use. For example, record maintenance or any policies or procedures you use to maintain or destroy records, who you give access to records, how you respond to record requests, general safeguards you take to protect sensitive information, etc.
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