How do you handle dependencies across the teams you manage within your program?

Remember to include all of the phases of dependency management. This includes dependency identification, planning, communication, execution, and reflection.

"The first thing I do to ensure that dependencies are managed properly is work with the lead analysts, project managers, and technical leads to brainstorming all of the potential dependencies. I hold these meetings regularly and discuss the details of each dependency such as the groups involved, the expected timing, whether or not we need special approval, etcetera.

From there, I like to document the major dependencies on our program roadmap. I also note any major activities associated with the dependencies such as proof of concept releases, architecture decisions, marketing campaign releases, etcetera. This ensures all of the teams understand the dependencies, but it also ensures awareness of them by our management and business partners who provide support and shared services.

I ask the individual project leads to discuss the dependencies with their team regularly and track their progress against them. I reach out on a regular basis informally as well. This ensures that we can capitalize on opportunities if teams work faster than expected and that we can collaborate and develop strategies to handle any issues that arise.

Finally, I facilitate reflection discussions around the execution of major dependencies as necessary. Dependencies often represent opportunities for more effective collaboration or knowledge-sharing activities. I like to ensure the cross-functional teams I manage continually look for improvement opportunities in this high-impact area."