"Because I live and work in Mississippi, we rarely get snow, and it is especially rare for it to snow enough to stick to the ground. However, as an event planner for the county, I must have a plan for these sorts of situations should they unfold. Since we do not have the infrastructure support to quickly resolve issues related to heavy snow, our only option is to delay the event. Therefore, for every event I plan, I establish two alternative dates and add them to the official calendar for volunteers, employees, and the public to access. Then, I work with the communications team to send out emails to our supporters sharing the alternative dates.
When I first established this procedure, I also met with the volunteer recruitment and human resource teams to edit our volunteer and employee manuals to include our updated weather policies and how to find rescheduling information. Since this position is in a Mississippi field office, I am confident this would be an effective approach when facing inclement weather during a scheduled blood drive."
