"When it comes to project meetings, I start with a well-defined and realistic agenda. I usually prepare my agenda well ahead of time so that attendees have enough time to absorb the information before they join the meeting. I'll most likely prepare this as a shareable document. During the meeting, I'll be the lead voice. I'll start with quick rapport-building to warm everyone up. Then, we'll go over updates from the last meeting. For example, if there were action items, I will want to give everyone the status for those action items. Depending on the company's standard procedures, I'll be taking notes directly on the shareable document, a meeting deck, or on the PM tool. Next, we'll discuss the most immediate decision points we have on the docket. I'll leave room for everyone to speak while I drive the conversation so that we don't go off tangent. In the end, we'll wrap up with the next steps, respective owners, and due dates. Immediately after the call, I'll be sure to share the discussion items, next steps, owners and due dates."