How to Answer: How do you keep your digital files organized?
Advice and answer examples written specifically for an Admin job interview.
5. How do you keep your digital files organized?
How to Answer
The interviewer would like an example of what you consider to be 'organized' and how you remain that way. We all know that digital files can become pretty disorganized, quickly, if we don't pay close attention. Describe the methods that you use to ensure your data is easy to locate.
Written by Ryan Brown
Entry Level
"I should show you my laptop so you can see how well-organized I am! I keep everything in labeled folders with descriptive terms that are easy to search. I also ensure to back everything up on a weekly basis. I would be so upset if I lost an important paper or project!"
Answer Example
"In my current role I created a new digital file naming system now incorporated across our entire office. The system includes all lowercase, first client name, file description, and then the date added at the end. For instance, pepsi_hexcolors_2018."
Written by Ryan Brown
Experienced
"I keep my digital files organized by always following the naming order set forth by my current company. The more descriptive, the better, as the file will be more likely to pop up in a keyword search. It's important to me that, at the end of every day, I have properly filed everything away, both digital and paper related. Being organized is what makes the world go round!"