By asking you to respond quickly, they are making it clear that they do not expect you to have to think hard on this answer. Be sure to respond right away and to list the steps as asked. If there is additional information you feel that you would need to complete the task, make your first step to ask those questions!

Avoid summarizing the steps you would take. When an interviewer asks you to provide an answer in a specific way, like listing steps, it's important to show that you are listening to them fully by responding as asked. Providing the answer as asked will also increase the likelihood that the interviewer understands your point clearly and shows that you will take on tasks as they are assigned in the future.

"My first step would be to ask who needs to attend the meeting. Knowing the size of the group and whether it is internal or if clients will be attending will affect both the size of the room I book and the materials needed in the room. My next step would be to identify the times that all required attendees are available and send out calendar invites. Then, I would book the room that best suits the size of the meeting and the purpose of the meeting. Based on the purpose of the meeting, I would also look into catering options."