Have you ever coordinated an event? How did it go?
If you have not coordinated an event, that is okay! Just tell the interviewer that you have not had experience organizing an event, and you look forward to taking this on as part of your duties! Then, share that you would seek out a mentor, such as another co-worker, the first time around to assist you with the process to ensure you execute the event flawlessly.
"Yes, I have thrown a variety of events in my career as an administrator. I have a plethora of people in my Rolodex for catering, invitations, bartending, music, and more. The events I have helped to coordinate have been client appreciation, tenure parties, and holiday parties. The majority of recent events I've been involved in have been for 50-500 people."
The interviewer would like to know you understand the ins and outs of event coordination. If you have coordinated an event, pick your favorite one that turned out the best! Explain why you were organizing the event, what steps you took to coordinate everything and provide a brief overview of what the event entailed. How many people were there? Finally, be sure to express how pleased you were with the outcome of the event, and share any kudos you received from event attendees regarding the execution of the event.
"I coordinated my first event last month, helping my boss throw a client appreciation party. The party was for approximately 200 people. I helped find the caterer, had the invitations designed and sent, and then was responsible for the follow-up thank you's post-party. It was a great event, and I loved every minute of the planning process. Will there be event coordination responsibilities in this role?"
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