Office Manager Bookkeeper Interview Questions
1. Would you be available to work extra hours if needed?
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1. Yes, I would be able to do overtime here and there as needed.
2. Yes I would be available.
3. Am always willing to take an extra mile when it comes to deliver the right and satisfactory results.
4. Of course I will. If the company needs me I am willing to work extra hours..
2. Do you work well under pressure?
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1. Pressure has been a day day expectation where I used to work with the bosses expecting high quality work at all times as we would do flash statements which only required a margin of error of not more than 3%
2. Yes I am., when my superior give me work that has deadline I. Make sure I do. My best to meet it.
3. Are you efficient with your time?
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1. Yes, I prioritize and manage my workday according to the tasks importance and urgency.
2. Yes, I am which is another of my strengths.
3. I am good at managing my time as I have learnt it the hard way when I was working in a busy financial environment.
4. How do you prioritize your work when your have multiple deadlines to meet?
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1. Urgent (do immediately), Important but not urgent (do later) and Later (schedule a time to review and complete).
2. Time management, reminders etc.
3. I think it is more important to do work systematically in order to meet deadlines.
4. I make sure that finish them. Before deadline have a plan, and target to achive that plan.
5. Where do you see yourself in 5 years?
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1. I see myself as a Legal Assistant or Paralegal. I will begin attending BCC in May 2015 towards the attainment of a AS Degree.
2. If hired then working here.
3. I am looking forward to become a member of the Association for Certified chartered Accountant.
4. I see my self as a superior, training an entry level book keeper just like me..
6. Do you manage your time well?
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1. Yes, time management is essential when functioning as a bookkeeper.
2. Time is one important thing that can not be recovered when lost so yeah. In finance we say a dollar today is more than a dollar tomorrow meaning one can lose a lot by mismanaging because a fortune would be spend to recover it.
3. Yes I do, I have a to do list job, on my day to day routine I have to make sure to give extra time on the most inpirtant thing thab to the less.
7. Why should we hire you?
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1. Because I am willing to learn and apply my experience to the task at hand. I enjoy being a team player and would be a great fit for your company.
2. I am a self starter, reliable and honest. I know what it takes to do this job and I am confident that I would be the candidate to fulfill all tasks outlined on the job posting.
3. I am already a finished product, and all I would require is familiarisation with the company. So I am ready to provide value without further cost to the company be either monitory or in kind.
4. I have all the qualifications that youbare looking for.. Also I am very attentive to datails can work underpressure and in timely manner.
8. In the past year what have you done to better yourself as a Office Manager Bookkeeper?
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1. Gone from corporate to small business with secuss.
2. I periodically review the steps necessary to navigate through QuickBooks and become more familiarized with the different areas.
3. I usually stay current on what available and what makes my work easier, few years back we had to manually enter credit card and bank transactions from the bank, now it can be downloaded, huge timesaver and reconciliation becomes less time consuming, stuff like that, staying organized.
4. I always try to learn new things. I have been taking lessons on a new pay roll system different to the one I am used to and also I am taking course on another accounting software.
9. What motivates you to perform your best?
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1. My work ethic. I like to put my all in whatever I do, it reflects me as an employee and team member.
2. I am passionate about finance and doing it in practice is even more exciting and the results are always a motivation to even do better.
3. The challenge and amount of work at hand.
4. The thingking that I have to do my best to prove my superior that im trustworthy.
10. How do you handle stressful situations?
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1. I take a deep breath, analyze the situation and move forward.
2. I exercise, stress is always there but I manage to keep calm.
I try not to think of something too much that is out of my control, workload has stress but time management helps.
3. I like sharing ideas and l don't hesitate trying things out which bring solutions that could be beneficiary to the company.
4. I firstly come my self down, narrow the pro and cons of my stress and try to establish if its gonna help me or not if its not at my best interest or for the company I serve then I live it.
11. What do you know about this company and our services?
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1. This company sells baby monitors and fairly new this industry.
2. This company well known for its real time service delivery and personal touch to its clients that is each client is treated like its their one and only.
3. This company is known for offering excellent service and producing the books to the clients on time.
4. Your company is a assisted. Living where you offer services to the elderly and make them feel. Comfortable about your services.
12. How are your computer skills?
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1. Excellent, I have successfully and accurately created and typed documents, correspondence, reports and completed data entry.
2. Advanced uses of all office applications.
3. Am well vexed with excel spreadsheets and other microsoft office programmes.
4. I'm very good at computer skills.
13. Are you a detail oriented person?
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1. I like doing my work accurately as possible and as such I put much attention to detail so that I wont miss the important issues which might be overlooked.
2. Yes I love to find everything there is about a person or the job at hand.
3. Yes I am very detail oriented. Person I worked with numbers. Every single datail should count.
14. What type of accounting systems are you most familiar with using?
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1. Pastel Accounting and Accpac.
2. In previous company Vodacom, we started working on Oracle and we later changed to SAP. With my current employer im working on Sage Simply Accounting Premium 2012. I am very comfortable with working on all those systems.
3. I am very familiar with excel although I know a little bit of quickbooks but in comfortable using excel.
4. Quickbooks Desktop and Online.
Although online version and desktop are slightly different then each other but anyone has used one should be able to use the other. I have used open source erp system called Oodoo and netsuite.
15. How much interaction have you had with vendors and clients?
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1. Daily interaction; it was my responsibility to contact them regarding any billing or payment issues, payment or payment arrangements and deliveries.
2. A lot of interaction, I was the face or to say point of contact at Bay Materials, LLC.
3. An accounts clerk and bookkeeper I worked quite extensively with suppliers averaging 50 at a time doing reconciliations and issuing remittance advices. Debtors I only worked with them on a minimal basis.
4. Lot of times and its being challenging and interesting.
16. Do you have previous experience in managing?
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1. Yes, I was previously employed as a Supervisor and managed 2-3 word processors daily.
2. Yes, I have managed few people that worked under me at Bay Materials. Right now I have two people working under me at my current job.
3. Not much, but I have had the opportunity to train intern students.
4. Yes. I was a manager at community workers programme.
17. What is the most rewarding part of being a Bookkeeper?
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1. Keeping the books and records up to date, recording all sales and ensuring all critical items are done timely so nothing is missed. I like to see my reports very organized and if anything is out of the ordinary fixing it.
2. Its can be self fulfilling and it opens more opportunities to grow in finance.
3. That you get To have and share a helping hand in the economy of our country.
4. When you help with the company achieve their goals.
18. Which federal, state and local legal bookkeeping requirements are you familiar with?
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1. Highly ethical, having an accredited qualification with a recognised institution and knowledge of tax returns.
2. Payroll and business expenditures. Records must match the expenditures so that they can be reconciled in order to properly record and pay taxes quarterly and annually.
3. California, and Texas but I am member of AIPB, I get free help if needed.
4. Payroll and expenditure, it has to be balance/matched so they can be reconciled easily inorder to propeely record it and pay taxes quarterly and yearly.
19. What position in a team environment, do you normally take?
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1. I am more of hands on person so I am comfortable with cleaning the date and lead by example.
2. I sometime do the role of a team player, I play volleyball so I know how to interact with the team.. I can also work by my one cause im a self starter.
3. It all depends, if it is related to accounting I could take the lead therefore, it depends what the team is working with, I am great working independently and alone both.
20. What motivates you to perform your best?
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1. I love invoicing, revenue is my favorite part of accounting, keeping records and finishing work timely. The responsibility itself -if I have taken to do something consider it will be done.
2. The challenge of a job and time given to make sure it's done on time.
3. The idea of doing my job right and accurate.
4. My drive to be successful in whatever I do; I do not procrastinate and everything I do is reflects me and my employer.
21. What bookkeeping services have you performed in the past?
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1. Basic QuickBooks entries, data entry of invoices, disbursing payments and reconciliation.
2. Accounts receivable, payable, journal entries, sales and use tax, payroll,
3. Posting ledgers to trial balance and Statement of financial position.
4. Paying bills, keeping the records of accounts receivables and payables, prepare, finacial statements such as income statement, balance sheet and cash flows.
22. Why bookkeeping?
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1. Because its interesting and I gain skills necessary to change the way I achieve my own financial security.
2. Love number, it interesting and helps keeps things in place and check.
I love revenue, maybe that is the driving reason behind.
3. Bookkeeping enriches one with the foundation knowledge and nit grits in finance that will enable one to make informed decisions when one becomes a finance director.
4. I love being accountable for people's books and help them to improve their financial spending as I review their books.
23. Tell me about your last Bookkeeping position?
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1. I counted the daily cash, made deposits, prepared daily cash reports, assisted staff and vendors, checked the daily cash against sales reports, entered invoices in QuickBooks and disbursed payments.
2. My current job is accounting and HR, I take care of all aspects of accounting and at the end of the year we give copy of our books to outside CPA firm and work with them to have our annual taxes filed, make adjusting journal entries etc.
3. I have worked for a fastfoods company as bookkeeper for 2 years with a supportive responsibility to produce monthly financials and operation packs, that means I would take care of the payroll, petty cash, asset register, stock valuations and controls, creditors recons and so on posting to the trial balance and balance sheet.
4. Bookkeeping is what I currently do in my day to day job. We create invoices on a daily basis and our supplier does the same. So invoices issued need to be tracked as well as what has been invoiced to us. Invoices received need to be checked and either accepted or rejected and give reason for rejection.
24. Give me reasons why you would succeed at this job.
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1. I am dedicated to whatever job I undertake and enjoy being a team player. My career goal is to work in the legal field and I need to maximize my secretarial experience by gaining the knowledge needed to be successful and working as a part of this team will accomplish that goal.
2. Having done this job many years, familiar with all aspects of accounting and GAAP, I am confident that I am a self starter and be able to handle this job on my own. I stay current with online resources for changes in and keep current with it.
3. I am very well experienced as a bookkeeper and I am quite aware of what is expected of me and can go at length to excel.
4. I'm persistent, diligent and have passion for this job.
25. How would you build your supervisor's confidence about yourself?
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1. I would do my job timely and accurately, be always on time and willing to learn new tasks as needed.
2. Never miss a deadline, get organised, work hard, be predictable.
3. Performing to the best of my ability and being willing to adapt to whatever the needs of my position would be.
4. I will have to work smart by showing extra grit.
26. What do co-workers say about you?
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1. That I am funny, dedicated and hard working.
2. They think I am articulate and smart.
3. They love my work and enjoy working with me.
4. That I am funny, hard working and very attentive.
27. What motivates you to perform your best?
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1. I take pride in what I do, I like to feel good about what I do at the end of the day.
I enjoy what I do and completing tasks timely and accurately feels great.
2. I am motivated by meeting set target within deadline, so it gives me sense of accomplishment and its something which I can look back on and say, I achieved it.
3. I have a can do attitude and I want to be the best at every aspect of my life. My career is very important that I give it 100% of myself because it should be done right.
4. Contributing to the successful operation of a nonprofit's mission.
28. Why should we hire you?
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1. I believe my hard working will bring profitable and reputation to the company.
2. I can handle multiple task under stress in the same time without loosing priorities, persistent to solve problem, work independently with minimal supervision, and I have vever missed deadlines.
3. I believe my hardwork will be profitable to the company. I can still multitask while under stress and work independently.
4. Because I have a lot to offer, I. Have experience in book keeping and record keeping.
29. Why did you choose to pursue a career as a Office Manager Bookkeeper?
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1. I was a customs office in my home country, I emigrated to USA in 1996, I wanted to continue in that field but the reality was I had to be a citizen which would be another 3 years. I had to work. My first job was at Hyatt Regency in Palo Alto which is where I realized I was good at numbers. I slowly progressed and this became my profession and I enjoy it a lot.
2. To me a step closer towards achieving my utmost goal of running a company in the future.
3. This position is a great focus to be come a young leader it gives its unique passion.
4. As a book keeper not a manager.
30. What do you know about our company?
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1. Company started approximately six years ago. The attornies and associates represent Fortune 400 and 500 companies in civil ligation and trial, security liability, personal injury, insurance coverage to name a few.
2. Not much, browsed little.
it has few products for sale, specializes in baby monitors for new and all moms with little ones, seems a big helper to keep an eye on the baby while moms have to go back to work.
3. I know the company is quite successful and renowned for excellent service provision, more or less a market leader.
4. Excellent services, hospitality and accountable to your clients.
31. Why are you the best candidate for us?
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1. Because of my work experience and I because I strive to do the best at whatever task I undertake, and am always willing to learn something new.
2. I am self starter and will be able to do the tasks without any training. Be available in two weeks notice.
3. I have the required experience and qualifications and besides l am a finished product ready for use.
4. I have a lot to offer, good communicator and I have your company's best interest at heart and I'm a target goal driven.
32. What is your greatest strength?
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1. I have an excellent ability to identify and maximize each of my staffs strengths.
2. I am quite flexible and can easily adapt to change.
3. My being accurate and focus to details since im working with numbers.
33. What is your greatest weakness? What are you doing to improve it?
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1. When there are too many things to do and they have deadlines, now it is better with technology I set reminders. Time is managed better and project is done timely and accurately.
2. Sometimes routine work can become insipid and I would love new experience more often than not.
3. My weakness is transportation but I make sure I wake up early to get to the job.
4. Actually my greatest weakness right now is transportation cause I dont have car, but I wake up early im an early person, just to make in the office on time.. I never be late.
34. Tell me about your previous Office Manager Bookkeeper experience.
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1. In the absence of the Owner, I ensured that the restaurant was opened for the kitchen staff, counted the daily draw, made sure the POS software was properly maintained for the day, assisted vendors and building maintenance personnel with supplies, deliveries and payment, and purchased supplies for restaurant staff.
2. I was in charge of running the day to day operation. All purchasing, selling, payroll, accounts payable, new vendor and customer set up. Banking, reconciliations etc. Filing sales and use tax, year end audits and scrubbing the books before giving it out to the CPA. Maintain office kitchen supplies by ordering online, buying all lab chemicals etc.
3. It was a bit demanding in terms of loads of work. I would work quite long hours in order to finish timely but it was also exciting and challenging and was good for my experience and resilience.
4. I dont have experience as an officer manager.
35. What are your career goals?
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1. I am working towards certification as a legal transcriptionist and within two years as a Paralegal.
2. I would like to own a financial services business in the future.
3. I want to become a nurse. Who knows in the futer I will be just like you, having own homecare facility.
4. I want to be a successful accountant in 5 years.