Top 60
Office Administrator Interview Questions

1. Describe your knowledge and experience in using data to inform decisions.
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Interview Questions and Answers List

1. Describe your knowledge and experience in using data to inform decisions.

Best Answer

I have analyzed testing data to identify strengths and weakness in order to provide intervention strategies.

2.

I input data into excel and powerpoint to come up with the best possible way to solve my problem or task.

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2. Tell me about yourself?

Top Answer

I am a seasoned Administrative Assistant strong in seeking out ways to make processes and procedures less time consuming. In my previous job, I revamped the entire filing system and reorganized the supply room for ease of access and usage. Developed a system for files to be logged in and out and created and maintained a file records/archive listing accounting for each file. Also, I created a logging system and spread-sheet of the activity for the office supplies. With this information, I was able to track cost and forecast the supply budget each year, resulting in a reduction of the required supplies of 40%.

Second Best

Married with one child and seeking partime vacancy.

3.

In terms of my work experience i offer a solid customer service background as well as supervisor. I have over 10 year's experiences with customer. I have learned how to solve proplem and serve customer with possitive attitude. I really enjoyed working with customers.

4.

I am 54 years, permanently settled at Thane, married andfamily consists of wife and son.At present I am employed with Sohan Lal Commodity management P Ltd. Mumbai since last November 2011 as Office Manager

5.

Im gerlie mbongwe from estcourt ive stated to work hear as as an office cleaner from prestige from 1998 and join sarcc in 2005 as an assistant administrative

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3. What is your knowledge of Google Docs, and what type of role do you see foreplaying in the future with such software?

Best Answer

I had to use various types of software for different projects. Refer to resume..

2.

I have a good knowledge of a wide range of IT programs. I can see that it plays a large part in the role for storing/editing data.

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4. What is your education background?

Top Answer

I have studied up to BA Final from Gauhati University and then I did correspondence course B Com from Mumbai University in the year 2000

Second Best

Bookkeeping.

3.

Currently working on my associates for business adminatration, and completed certificates.

4.

I was the handpicked assistant to the CJ, exams , powerpoints. I interned in the judges office. For the past 5 years have been working in corporate law.

5.

I come from quite an alternative background. I started school when I was 7 however I still have recognized GCSE's and A levels.

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5. Have you ever coordinated an event? How did it go?

Best Answer

I haven't ever co-ordinated an event however I have been in charge of a team of staff in the past and know how to delegate manage and keep staff happy while doing so.

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6. Give me an example of when you procastinated and it led to a very difficult situation? Whether requiring you more work in the end or turned a project into a disaster?

Best Answer

I'd say im more of a worrier than a procrastinator, If theres something I need to do, I'm more likely to worry about it than procrastinate, normally the pressure will force me to do something about it. There was a situation where I procrastinated during a shift and ended up cramming maintenance admin into a couple of hours, meaning it was less accurate than it could have been.

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7. Tell me about a time when you've had to fire an employee?

Best Answer

When an employee cross the organizational polices.

2.

I havnt ever had to fire an employee.

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8. Give me examples of your leadership experiences in the past? What was the most defining role for you?

Best Answer

Training new staff.

2.

I was a supervisor in a bar where I was responsible for a team of bar and kitchen staff, cashing up and watching stock. I also worked in a café/shop where I was often in charge of others. I feel I learn more or new things with every job I do, which is why I would like to have a change of career now. Things you learn in a job soon become very valuable knowledge in life too.

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9. Tell me about your cash handling experience.

Best Answer

I have had a lot of cash handling experience. I have worked in a variety of settings where I had to handle cash upto 3-4 grand. I worked at dollar stores, apparel, Lottery centres etc.

2.

Experience of handling cash.

3.

Experience of handling cash ?

4.

Used to cashing up and banking money. Used to handling cash payments as well.

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10. How well would you say you supervise people?

Best Answer

According to their job allocation and at the end of the day job is done.

2.

I think I'm very conscientious, I try not annoy people or ask for things in a rude or demanding way. I think I can put myself in their shoes. At the same time I think I get the things I want done, and my staff respect me.

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11. What do you feel about traveling? Were you asked to travel at your last job?

Best Answer

I would travel within a reasonable distance, or occasionally further when needed, however I wouldn't want to be in a job where I was constantly away from home.

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12. What three expectations do you have of your office staff?

Best Answer

To be polite to co-workers, do the job you are paid to do and do it well.

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13. Tell me about the most difficult supervisor you have ever worked with, and how you went about working with him or her?

Best Answer

My current manager is quite difficult to work with, I generally end up trying to sort things for myself directly with the people I need to talk to, rather than going through her as I find she misunderstands and complicates things.

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14. What do you percieve as a top priority for office administrators?

Best Answer

Communication.

2.

Keeping projects and people running smoothly, taking care of any concerns as they arise. Making sure all deadlines are met and keeping the department up to speed with its annual tasks to be completed.

3.

Polite and helpful communication, staying on top of your workload and providing good service as expected.

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15. There is a strong demand for office administrators, why are you better than the rest?

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16. An office administrator needs to be very organized, describe to me your organization characteristics?

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17. You have been asked to set up a meeting, quickly go over the steps you take to make this meeting happen?

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18. What are your experiences with Excel and Powerpoint? What successful Powerpoint presentations have you made in the past?

Best Answer

The calculation with excel.

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19. Walk me through a typical day for you at your last office.

Best Answer

I am in early and answer calls received from employees who may have a problem

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20. Explain your experience in running meetings and team groups?

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21. What was your main weakness at your last job that you would like to improve upon at this one?

Best Answer

my weakeness used to be i accepted more work in an effort to please everybody and i relaised later that is detrimental to my work performance.

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22. Can you multi-task? What experiences have you done that represent to me how well you multi-task?

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23. What is your ideal company?

Best Answer

One that recognizes their employees as future leaders and take pride in listening to new ways of performing old procedures. Company that appreciates its employees by rewarding those who excel. A company who treats all employees with fairness.

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24. What in the office is least important to you, or could be removed?

Best Answer

Nothing is least important i rather improve people the way of doing things.

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25. Tell me about your favorite co-worker/boss you've had in the past.

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26. Describe to me a situation when you were given a large amount of data, had a purpose to analyze it, and gave an outcome regarding this data, explain to me the process you took forth in each stage of that process?

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27. Describe a bad customer service experience you have had in the past and how you handled it?

Best Answer

It was an angry customer phone and wanted to why her matter has not been resolved. I listened to what she was saying then I calmly reply her by telling her that I am willing to assist her, asked her to give me her name and contact number so that I will make a follow up and phone her back regarding the status of her complaint

2.

Okay, well I went to oregon davis schools

3.

I have more than 15 years experience in advising

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28. How did you handle the recent financial crisis with customers?

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29. The moment you walk in here, I'd hope you would have goals set in place for a specific time period, what do you think they will be?

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30. Explain to me your favorite business software. How do you use it in your office?

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31. If you could, would you like a more important role in your company? Such as an executive in the future?

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32. Why do you want to work for this office?

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33. How do you keep a sales team motivated? What are your tactics?

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34. How well do you think on your feet?

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35. Give me an example of how you keep track of details while engaging in conversation?

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36. What is the most important piece to a successful office? A certain worker, a certain computer, what?

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37. Why do you want to be an office administrator?

Best Answer

I enjoy an office environment, i enjoy to tackle issues that we normally encounter.

2.

bc

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38. Office Administrator requires you to have a large wealth of knowledge about every aspect in the office, what can you tell me about the accountants role and their importance in team functions?

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39. What tactics in the past have you employed that kept close watch on competition?

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40. What attracted you to this company?

Best Answer

To decorate the company and open plan space so that employees can work without noise.

2.

What attracted you to this company?

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41. What signs of trust have you demonstrated in the past while working?

Best Answer

Done my job well, went in vunrable peoples homes unattended, cashed and banked business money.

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42. How would you go about developing a new sales tactic, explain to me the process you would begin with the marketing people and how that would eventually be in the hands of the sales people?

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43. Why are you the best person for this position?

Best Answer

Because i know the work and i dont need to be trained, i'm punctual, I am a hard worker and i'm always willing to go an extra mile.

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44. Customers can have a nasty attitude for no reason, either way, what techniques do you employ to calm down customers when they are irratated?

Best Answer

Make them see that you clearly understand them and their concerns. put them in my position for the sake of resolving the problem at that particular time.

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45. Are you okay working without a break if the office needs it?

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46. How many years of office work have you had?

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47. How do you keep office workers motivated?

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48. How well do you work in teams? When was the last team leading position you've held?

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49. Why did you leave your last job?

Best Answer

Although I really enjoyed working at my last job, it was always intended to be a part time, temporary position. Both my employer, and myself knew that it was never intended to be a career.

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50. Some days as an Office Administrator you will have large amounts to due, others, but rarely, will have nothing to do, what will you do during those slow times?

Best Answer

Will work on the back log if any or will plan for the next week.

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51. What are your career goals?

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52. What is your greatest weakness? What are you doing to improve it?

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53. Do you work well under pressure?

Best Answer

I have deadlines to meet in my present job which puts pressure on my many other tasks I have to complete, but I prioritise them and put my skill of time management into place.

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54. Tell me about a time when you missed some important details about a transaction, what happened?

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55. Describe a time when you had really felt good about a performance in your job?

Best Answer

When i got 98 percent on my last audit.

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56. What is your great strength?

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57. Tell me about a time when you had not done a task correctly because you were not trained propperly?

Best Answer

If I am unsure of a task I will ask for help. I have not made a mistake.

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58. Tell me a time when you had to handle something drastic, but no one was around, how did you do it?

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59. If you were CEO of your last company, what would you change?

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60. Explain your greeting and how you handled phone calls at your previous employment.

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