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Entry level administrative assistants work in offices where they are responsible for assisting with various administrative tasks. Entry level administrative assistants perform almost the same job as office clerks and secretaries but they have a higher level of responsibility. Some of the responsibilities of an Entry level administrative assistants in an office may include client interaction, handling incoming and outgoing correspondence, making travel arrangements, recording board minutes, preparing expense reports and managing company information amongst others. Their exact responsibilities would depend on the kind of office they are working in. For example medical clinics or legal offices may have their own specific job requirements.
A high school diploma or equivalent is the minimum educational requirements for anyone looking for work as an entry level administrative assistant. Entry level administrative assistants must have excellent communication, public speaking and presentation skills. You must be discreet and be able to independently handle any situation that comes up. Most employers prefer to hire Entry level administrative assistants who have had considerable exposure to business practices and concepts and this is where an internship can prove very valuable. Working as an intern in an office environment will help you master those tangible and intangible skills that are so necessary when working as an entry level administrative assistant.
A prospective employer is sure to ask you about your experience working as an entry level administrative assistant. They will want to know more about the kind of office you worked or interned in and what were the kind of jobs you handled during that time. Make sure to carry about any reference letters that you have from your previous employer or from my mentor. Going through the entry level administrative assistant mock interview questions can help you prepare for your upcoming interview.