How do you handle a larger than average workload?

Why the Interviewer Asks This Question
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The interviewer wants to be assured that you can handle the workload required in this position and will not become overwhelmed when workloads unexpectedly increase. When workloads increase, stress levels do too. The interviewer is also interested in understanding how you manage your time and prioritize tasks when faced with a high volume of work. As an academic dean, you may be responsible for overseeing multiple departments and projects simultaneously, so it's essential to demonstrate your ability to stay organized and focused under pressure. Additionally, the interviewer is looking for evidence of your leadership skills and knowledge to delegate tasks effectively. It's important to provide specific examples of times when you have successfully managed a heavy workload in the past, highlighting any strategies or tools that helped you stay on track.

"When I have a normal workload, I make a list of all deliverable work. Then, I prioritize the list by deadline and ease of completion. I always try to hit the easy tasks first and get them off my to-do list. Feeling like I am making progress keeps me motivated. When I have a larger-than-average workload, I prioritize my tasks based on their urgency and importance. I create a to-do list and tackle the most pressing tasks first. I also try to break down larger projects into smaller, manageable tasks to avoid feeling overwhelmed. Additionally, I take breaks throughout the day to recharge and avoid burnout. It's important to communicate with my team and ask for help if needed, as we are all in this together. Staying organized and focused is key when dealing with a heavy workload."

"When I have a large workload, I do not stress over the tasks in front of me. Rather, I make a simple plan of which tasks are a high priority and which are a lower priority. The higher priority tasks I complete first, then move on to the lower priority tasks. Using this system, I can focus on my tasks individually, rather than stress out by the many tasks ahead of me."

"As an experienced academic dean, handling a larger-than-average workload is not an uncommon occurrence. However, I employ several strategies to ensure all tasks are completed efficiently and effectively. First, I like to prioritize tasks based on their importance and urgency. I achieve this by using a project management tool called Smart Worksheet. Second, I will not hesitate to delegate tasks to other members of the team, which can be a great way to lighten the workload. I always like to identify the strengths and weaknesses of my team members to ensure that tasks are delegated appropriately. Finally, setting realistic deadlines and managing time effectively can help ensure that all tasks are completed on time. It is important to take breaks and practice self-care to avoid burnout. By employing these strategies, handling a larger-than-average workload can be a manageable and successful experience."

Anonymous Answer

"I am at my best when I have a long "to-do" list because it requires me to prioritize and stay focused on the job at hand."

Rachelle's Feedback

It sounds like you do well with large workloads which is exactly what the interviewer will like to hear.

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Anonymous Answer

"I handle larger than average workloads by following this process:

1. Make a list of all projects to be completed.

2. Prioritized deliverable by deadline dates.

3. Complete the ease one first to get them off the list.

4. Gathered the resources to complete each task.

5. Execute my work plan."

Stephanie's Feedback

This is a great sequence of steps to take in order to balance a workload, but there isn't quite anything about these steps that are specifically for a larger-than-average workload. I'd suggest sharing an example of how you would delegate tasks to others, how you would collaborate, and how would seek support if you needed it.

Anonymous Answer

"I work hard, often finishing tasks later in the evening. I prioritize my tasks and goals to make sure the most important ones get completed."

Chad's Feedback

It sounds like you are more than willing to put in extra time when required to manage your large workload. Good for you! The interviewer will also be pleased to hear you can balance your workload through organization and prioritizing tasks by importance. If there are any specific tools or apps your use to help you organize your responsibilities, be sure to highlight them in your response.

Anonymous Answer

"I would dissect the large workload into small pieces and rank them by priority based on their importance, urgency, and timing, and then get them done one by one. I usually take care of the easy ones first and then move on to the difficult ones."

Chad's Feedback

Great answer! You outline a smart and effective approach to completing a large volume of tasks. If you have been responsible for larger-than-average workloads previously in your career, discuss how you effectively managed it, including any techniques you relied upon to avoid becoming stressed or overwhelmed.