MockQuestions

Gallup Interview

To help you prepare for your next gallup-style interview, here are 30 interview questions and answer examples.

Gallup was written by and updated on March 16th, 2022. Learn more here.

Question 2 of 30

How do you keep track of your day-to-day tasks and activities?

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How to Answer: How do you keep track of your day-to-day tasks and activities?

  1. 2.

    How do you keep track of your day-to-day tasks and activities?

      The Goal

      The interviewer wants evidence that you prioritize productivity and organization. The goal of your response is to describe how your time management and task prioritization skills align with the hiring company's expectations.

      What to Avoid

      Avoid giving a response that alludes to you being a disorganized person. It might be tempting to make a self-deprecating statement like, 'Oh, if only I could stay on track every day!' Instead, show confidence in your focus and be ready to provide specific details of your methods for staying organized and productive.

      Pro Tip

      This question is an excellent opportunity to discuss the tools you use to keep your day on track. Some of the most common tools used in the workplace include CRMs like Salesforce, Oracle, or HubSpot. You might also use Trello, Asana, or Basecamp project management tools. Perhaps you use an app like Evernote or pay for a service such as Monday. Maybe you take an old-school approach and keep notes and to-do lists in a notebook or ReMarkable device that you carry with you everywhere. Whatever your method, be ready to take the interviewer through your strategy for maximizing time and keeping yourself organized.

      Rachelle's Answer

      "I have always been a highly organized person, and I like to keep track of my tasks in a variety of ways. Once I have decided which tasks are most urgent, I divide them into micro-tasks into a project management application called Asana. As I complete each task, I gain the satisfaction of crossing them off the app, similar to a to-do list. I do not consider my day complete until all of my tasks are complete for that day."

      Rachelle's Answer

      "Traditionally, I am a paper and pen person, which means that I keep nearly everything I need to know and do in my notebook. To become more up-to-date, I have started to use a platform called Monday. It's a visual tool that helps manage my workflow. It's been a wonderful help so far, and I haven't missed a deadline or overlooked a task since I started using it!"

      10 Community Answers

      Anonymous interview answers with our interview experts feedback

      Anonymous Answer

      "I have always been a highly organized individual. I like to keep track of my tasks in a variety of ways. Once I have decided which tasks are most urgent, I will break them down into small-tasks in a project management application called Trello. It allows me to structure my tasks in order of priority to be completed. I gain satisfaction in crossing off completed tasks like a to-do-list. I do not consider my day complete until I have crossed off all my assigned tasks for the day."

      Rachelle's Response

      Again, good use of the MQ framework. You make mention of Trello, which is very specific and exactly the details an interviewer would be looking for. Excellent job taking the interviewer through your day and your process.

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      Anonymous Answer

      "I start by every Sunday, planning out and preparing for the week ahead. I use a daily planner to write down everything I need to complete for that day and then use google calendar specifically for work-related meetings. Regarding my notes and deals, I use Salesforce to stay organized, and EOD looks over all my work and makes any needed updates or changes."

      Rachelle's Response

      It seems you are incredibly well organized and focused on your tasks at hand, as well as what is coming up. You offer up some nice details in your answer.

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      Anonymous Answer

      "I keep track by completing the CRM as I go through each meeting/call with a customer. I make any additional notes relevant to me in a handwritten form, using a notepad. At the end of my working day, I summarize and document any next steps/account plans."

      Rachelle's Response

      You sound very well organized and methodical in your work. Good answer!

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      Anonymous Answer

      "The best tool I have is my iPad. I use an app called Goodnotes, where I have my work notes and notes for all my different classes. In my agenda, I have all my tasks I need to complete at the top and then below, I have broken down day by day how much of each task I want to complete. This has helped me avoid burnout with a heavy workload by splitting up large assignments into smaller ones. This also forces me to begin tasks earlier and gives me more time to ask for help if I need it."

      Stephanie's Response

      Excellent response; you clearly show how you stay organized and which tools have assisted you with this.

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      Anonymous Answer

      "I am a big fan of a diary, notebook, excel spreadsheets, and CRM systems. I use it all to input my appointments, calls, ladder of adoption with my customers, and daily routine. I feel together these tools help structure the blueprint of my day in being successful."

      Cindy's Response

      Good! Approaching this answer by showing the tools and techniques you use will help the interviewer understand how you'd stay on track, regardless of the task. However, explain why and how these tools help. Perhaps give an example that shows how you apply these tools.

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      Anonymous Answer

      "I have found that the best way to be productive and make the most of my day is to have a schedule and make a To-Do list. I begin planning the night before. I follow up on any conversations and meetings of that day and prioritize and plan tasks for the next day. I have my iPad that I carry along with me throughout the day and I update my To-Do list throughout the day."

      Stephanie's Response

      It sounds like you've developed a great strategy for staying organized and prioritizing tasks If you have any other systems that you've found helpful (example: color-coding, scheduling apps, etc) you may wish to include that as well.

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      Anonymous Answer

      "Being a highly organized person, I would like to track my tasks, normally I arrange all my tasks in office 360 in Microsoft To-Do App, easy to sync and assign with my iPhone and Laptop. I never miss joining daily management meetings to review progress along with the team i.e. Quick Visual Mgmt.; Biggest challenge, trends, help required, and possible problem and solutions using PRIDE tool for solving the issues."

      Marcie's Response

      Great! Your response specifically explains what tool you use to track your tasks, which is great. Is this the only tool you use? Do you also use an online calendar? The interviewer will also appreciate that you delve into the daily management meetings you run/attend.

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      Anonymous Answer

      "I am an organized person and like always to utilize a diary, both in work and for personal time so I know exactly how my day/week/month is going to pan out, and ensure no mix-ups,. This is a mix of outlook and veeva CRM/salesforce at nestle and my iPhone calendar. I like to write lists on paper and prioritize tasks based on how time-sensitive they are and be business-critical, and ensure all appointments are up to date."

      Marcie's Response

      Excellent! You've done a great job including the specific tools and methods you use to stay organized. Mentioning that you prioritize tasks and projects is also a good call. Good job!

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      Anonymous Answer

      "I like to keep it simple and use a fitness-based scheduling system as my calendar and I use notes on my phone to keep a daily list of things to do. Taking a management workshop they taught incomplete cycles of action that created stress in the workplace, recommended starting the day by crossing 2 quick-to-do items off the list first when possible to cut down on stress and I really like this idea and crossing things off the list."

      Stephanie's Response

      It sounds like you've worked out a good system for staying organized and on track--good for you!

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      Anonymous Answer

      "My primary tool for tasks and activities is Microsoft Outlook. I use Outlook in conjunction with Microsoft Teams for scheduling as well as keeping meeting minutes and important information frequently referenced by my teams. For complex projects that require more detail, I use Microsoft Project. I use Miro boards to document and communicate high-level schedules or project updates."

      Stephanie's Response

      Great--it sounds like you've adopted some organizational systems that work well for you!

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