How to Answer: You have been asked to set up a meeting. Quickly go over the steps you take to make this meeting happen.
Advice and answer examples written specifically for a Secretary job interview.
19. You have been asked to set up a meeting. Quickly go over the steps you take to make this meeting happen.
How to Answer
Easy!
- You send out a meeting request via your calendar scheduling system. If necessary, you call any parties who need to be included and are not able to access the scheduling system.
Before the meeting:
- You ensure the room is prepared with any necessary supplies including paper, pens, and various technology. You also make any photocopies of materials that everyone will need for the meeting.
- Double check that the room is neat and tidy ahead of time. Draw the blinds/curtains if the sun will be peering in to create a better environment. Ensure the lights are turned on.
- If visitors are attending the meeting, you have water, coffee, soda, and a few snack options available.
- You ensure you are present to greet any visitors when they arrive for the meeting.
Written by Rachelle Enns on April 2nd, 2021
Entry Level
"If I were asked to set up a meeting, I would first contact all involved parties and find a time that worked best for them. Once a common time is arranged, I will then send out a calendar invite to all."
Written by Rachelle Enns on April 2nd, 2021
Experienced
"Setting up meetings quickly, and efficiently, is incredibly important. You are dealing with busy professionals, so accuracy is of utmost importance. I will send out a calendar invite for a time that works best for my boss, with the option for others to adjust the time if necessary."
Written by Rachelle Enns on April 2nd, 2021