Payroll Specialist
Top 25 Interview Questions and Answers

Question 1 of 25

We have 9 major union contracts, each with unique special pay items, How will you ensure that everything is paid correctly and on time?
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1. We have 9 major union contracts, each with unique special pay items, How will you ensure that everything is paid correctly and on time?
Top Answer
Set up a pay schedule for each contracts, process a dumie check and compare the items that should come out of check it the dumpie check is correct, then i can run it fully doing the paycycle. in other words take a few extra minutes to make sure their checks are corrects.
Second Best
I will make a check list, according to check list i will double check my work through supporting documents for perfection and as well as pay on time.
3.
Review each special pay against hours/time cards to ensure policies and hours are reported correctly.
4.
Will do my best
5.
Firstly i will inform them that we have one paydate and that according to our policies and procedures we will require a shedule with all the relevant details of the employee according to our pay system, which will allow for quick and accurate payments when we do a upload instead of loading peole one by one which can save lots of time and allows for accurate payment.
6.
keeping contract organizated
7.
Organize employees according to contract follow policys.
2. What is a fiscal year?
Top Answer
Financial Year.
Second Best
The business year of a company.
3.
financial year
4.
A 12 month rolling year that does not necessarily start in January.
5.
12month period for budgeting and reporting
6.
Financial year.
7.
Financial year.
3. Do you plan to open up your own accounting or payroll firm?
Best Answer
This interview question is simple to answer. I would obviously begin by picking out a work related problem I have faced and that I knew turned out to be a problem that I was able to solve.
4. What salary are you seeking?
Best Answer
Payroll Specialist earn between $30,000 - $42,000 depending upon experience, education, and company size.
2.
22,500 minimum
5. How does higher management benefit from payroll reports?
Best Answer
The higher management will know the strength of the company in terms of budgeting and how are employees being paid.
2.
It helps them make an informed decision with regard to budget, and it also give them an indication of how many employees are in the business and how are they paid.
3.
Payroll reports gives upper management the numbers they need for budgeting purposes.
4.
The higher manager will know how employees are been paid and how to budget.
6. How do you keep updated on all the payroll rules and techniques?
Best Answer
I have registered as a member of the organization that regulates Payroll issues in general, and I keep myself updated by attending seminars offered by such entity.
2.
I research and get updated before the beginning of each quarter.
3.
Our sage software is being updated every year when the new legislation are there.
7. Which accounting applications are you familiar with?
Best Answer
Debit, credit, reconcile, deposits, deductions.
2.
Quick books
3.
Agresso financials efin cedar accounting system sage account.
4.
Debit, Credit, balance sheet, income statement, cash flows, reconciliation.
5.
ADP, Paycor, Paychex, JDEdwards and the original manual.
8. What is the largest payroll you have been in charge of?
Top Answer
85 employees part-time and full-time and contract. 10 self employed.
Second Best
A staff of 58 employees, both full-time, party-time, and contracted.
3.
12 employees in office and 50 to hundred on paper depending on the size of the current construction project assigned to me.
4.
10 people
5.
The largest payroll I have been in charge of was a manual payroll project using excel and the firm consisted of six employees.
6.
I have been in charge of a payroll consisting of 250 employees.
7.
I was in charge of 1000 staff working full time , part time and in shifts.
9. Have you had responsibility for state and federal tax payments?
Best Answer
Annual leave.
10. Can you explain when you would want to pay an employee through accounts payable rather than payroll?
Best Answer
First we need to finalize salary sheet based on attendance sheet and other HR documentations i.e. Memo from HR for deduction or Addition. after preparation when all the approvals will be done then we will book accounts payable and we can pay to those employee only whose salary is finalized in salary sheet all others will be paid other than accounts payable.
2.
When you have trial the employee and the payment is less than 100 or the employee can provide and prove self employed status in accordance to hmrc guidance , contract of service rather than service under contract.
3.
I would pay an employee through accounts payable only if the department forgot to submit the employee's timesheet and they need money right away. I would calculate there pay manually and give 90% of the net pay only. Or another reason would be for advance pay and only if the employee has banked vacation time.
4.
Employee is self employed and using 1099.
11. Give me examples of the payroll reports you have prepared?
Best Answer
New Hire reports, Wage Type, Additional Payments report, Deductions report,Separations Report, LWOP Reports, Leave reports, and other Statutory reports.
2.
New hire reports, Promoted, Leave/Absences/Tardiness/Undertime Reports, Leave w/o Pay reports, Approved Travel Reports, Deductions Reports, Adjustments Reports, Statutory Deductions etc.
3.
Master data, payment transactions, month end reports, and vendor balance.
12. Explain to me the different types of payroll?
Best Answer
Some organizations may have multiple entities.
2.
they are fifferent type of payroll on required the company stranded or company policies
13. What are the payroll inputs?
14. What is the general ledger?
Best Answer
A ledger in which all different accounts r maintained (EXCEPT DEBTORS,CREDITORS,CASH,PVT LEDGERS coz such accounts r separately maintained in respective ledgers).
15. If you have done bookkeeping in the past for small businesses, tell me about your experience doing that
16. Describe to me your familiarity with the administration of 403b or 457 plans?
17. What experience do you have implementing a new payroll system?
18. For payroll, how would you calculate gratuity if needed?
19. Why are you interested in this position?
Top Answer
Payroll job is the most tricky job and there is so much to learn in payroll. I enjoy working in payroll team.
Second Best
Why are you interested in the payroll specalist position?
3.
I have always enjoyed working with numbers and i like structure of payroll, rules, regulations and policies.
4.
Describe how would you familiarize yourself with our payroll system?
5.
since from my higher secondary level i have grown of dreaming of being in this position in a certain day and that's also the reason y i chose commerce as a stream..
6.
What behaviors are needed for a payroll specialist position.
20. Describe how would you familiarize yourself with our payroll system?
Best Answer
Will train my self
2.
By working on the system, accessing manuals, asking questions, training classes.
3.
I am a hands on learner so i would like to do some mock payrolls and ask questions as needed.
4.
Spend some time with user manuals and a test system work through different scenarios that would assist in producing the final payroll.
5.
Will to train myself by working with the system, accessing manuals, asking questions and training classes.
21. Tell me about the payroll forecasting you have been responsible for?
22. From your past experiences, describe a typical payroll day?
23. Define a bad employee?
Top Answer
One that doesnt show up for work on time or at all and one that complains about everything without offering a solution.
Second Best
My view of a bad employee is one who does not contribute to the company.
3.
okay a bad employee can be define as a person who is careless of his\her work n dont have a leadership quality within himself n who earmarks the mistakes...
4.
Bad employee is the who intensinelly annoy management.
5.
I would describe a bad employee who is not contributing to the business in any positive way.
6.
Poor performance and attitude.
7.
Who plays cheap politics?
24. Each of our buildings has a designated payroll timekeeper, who reports bi-weekly. Two reports are late, what do you do?
Best Answer
IMMEDIATELY CONTACT THEM TO SEE WHY AND OBTAIN THEM
2.
Contact them for an explanation and to offer solutions or help if possible.
3.
Generally runs bi weekly.
25. What payroll software do you use?
Best Answer
ADP Payroll 4 Windows.
2.
SAP ECP_400
3.
Biometric Fingertrak Terminal for Timekeeping Software while Windows Based programmed use Visual Basic 6.0 for Payroll Software.
Payroll Specialist
Job Satisfaction
Interview Difficulty
Healthcare
Vacation
Hours per Week
60%
Average
Provided
Two Weeks
48 Hrs/Wk

Payroll specialist handles a clients payroll needs, and can advise them on the best practices. When preparing for this interview, follow up on your states payroll rules and have a great knowledge of payroll.


Last Updated: March 27, 2014, 6:50 pm
Education Requirements

Most employers will require a bachelor's degree, however, an extensive knowledge of payroll or good sales skills can land you a job at most payroll companies, and extensive payroll training will then follow.

Work Environment

Depending on the job, payroll specialist may have to travel to meet clients and to make new ones. Most of the payroll work is done in an office setting.

Payroll Specialist Reviews

Jul 10, 2014
Why did you choose this profession?
I chose this profession because I know I can work with numbers and I know I will do this job well and I like it.
Jul 13, 2014
Why did you choose this profession?
I love payroll. Staying current in the compliance and legislation keeps me challenged.
What do you enjoy about being a Payroll Specialist?
Dealing with our employees and fixing any issues that may arise.
Jul 29, 2014
What do you enjoy about being a Payroll Specialist?
Making sure employees are being compensated accurately and efficiently.
Aug 4, 2014
Why did you choose this profession?
I enjoy accounting, taxes and assisting with personnel.
What do you enjoy about being a Payroll Specialist?
The complexity of union payroll vs. Non union. And the continual learning process since our tax systems and laws are ever changing.
What areas do you dislike about being a Payroll Specialist?
I keep a busy schedule and I sometimes find myself a bit short on time to step back and see how I may simplify some process. I need to develop my ability to delegate to others in my department then I may find I can stream line some process and eliminate double work.
What special skills does it take to be a Payroll Specialist?
I am computer proficient in word, excel, kronos, and other software programs. I have always maintained an excel sheet in case a system goes down and I need to do a manual payroll. It has happened once. Having all of the data at your finger tips salary, deductions, garnishments, with only having time to input and then write checks makes a world of difference from when I started and payroll took a week to complete.
Aug 19, 2014
Why did you choose this profession?
I like to work with numbers and like structure of rules and regulations and work with people.
What do you enjoy about being a Payroll Specialist?
Challenging job always keeps you busy and dealing with lots of calculations.
What special skills does it take to be a Payroll Specialist?
I can work well with people, have 2 years of being a payroll specialist at wonder Hostess, Good Communications skills and good at solving complex problems.