Payroll Specialist
Top 25 Interview Questions and Answers

Top
1. What is the largest payroll you have been in charge of?
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-70%
Best Answer
85 employees part-time and full-time and contract. 10 self employed.
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100%
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-66.7%
2.
12 employees in office and 50 to hundred on paper depending on the size of the current construction project assigned to me.
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50%
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-40%
3.
10 people
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33%
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-25%
4.
The largest payroll I have been in charge of was a manual payroll project using excel and the firm consisted of six employees.
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0%
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5.
I have been in charge of a payroll consisting of 250 employees.
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2. Which accounting applications are you familiar with?
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Best Answer
Debit, credit, reconcile, deposits, deductions.
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60%
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-50%
2.
Quick books
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60%
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3.
Agresso financials efin cedar accounting system sage account.
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50%
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-40%
3. How do you keep updated on all the payroll rules and techniques?
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Best Answer
I have registered as a member of the organization that regulates Payroll issues in general, and I keep myself updated by attending seminars offered by such entity.
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75%
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-60%
4. How does higher management benefit from payroll reports?
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Best Answer
It helps them make an informed decision with regard to budget, and it also give them an indication of how many employees are in the business and how are they paid.
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50%
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-42.9%
2.
Payroll reports gives upper management the numbers they need for budgeting purposes.
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33%
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3.
The higher management will know the strength of the company in terms of budgeting and how are employees being paid.
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5. Give me examples of the payroll reports you have prepared?
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Best Answer
New Hire reports, Wage Type, Additional Payments report, Deductions report,Separations Report, LWOP Reports, Leave reports, and other Statutory reports.
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0%
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-0%
2.
New hire reports, Promoted, Leave/Absences/Tardiness/Undertime Reports, Leave w/o Pay reports, Approved Travel Reports, Deductions Reports, Adjustments Reports, Statutory Deductions etc.
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0%
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-0%
6. We have 9 major union contracts, each with unique special pay items, How will you ensure that everything is paid correctly and on time?
+68.6%
-57.1%
Top Answer
Set up a pay schedule for each contracts, process a dumie check and compare the items that should come out of check it the dumpie check is correct, then i can run it fully doing the paycycle. in other words take a few extra minutes to make sure their checks are corrects.
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82%
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-75%
Second Best
Review each special pay against hours/time cards to ensure policies and hours are reported correctly.
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82%
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-75%
3.
I will make a check list, according to check list i will double check my work through supporting documents for perfection and as well as pay on time.
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75%
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-66.7%
4.
Will do my best
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70%
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5.
Firstly i will inform them that we have one paydate and that according to our policies and procedures we will require a shedule with all the relevant details of the employee according to our pay system, which will allow for quick and accurate payments when we do a upload instead of loading peole one by one which can save lots of time and allows for accurate payment.
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57%
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6.
keeping contract organizated
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56%
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7.
Organize employees according to contract follow policys.
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8.
I would create a mock payroll and set up different pay schedules and ensure the payroll balances.
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0%
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9.
I need to schedule of pay terms and must have approval by the Human Resource in accordance with the regulatory policies and procedures. I would need to check if his/her net pay enough for the payable and coordinate with the concerned personnel regarding the schedule and amount.
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0%
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10.
Set up a pay schedule for each contracts, process in test and compare the items that should come out of check it the dummy check is correct, then I can run it fully doing the pay cycle. In other words take a few extra minutes to make sure their checks are corrects by processing in test/train.
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0%
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-0%
7. What salary are you seeking?
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-55.6%
Best Answer
22,500 minimum
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71%
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-62.5%
2.
Payroll Specialist earn between $30,000 - $42,000 depending upon experience, education, and company size.
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0%
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-0%
8. What is the general ledger?
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-46.7%
Best Answer
A ledger in which all different accounts r maintained (EXCEPT DEBTORS,CREDITORS,CASH,PVT LEDGERS coz such accounts r separately maintained in respective ledgers).
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67%
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9. Have you had responsibility for state and federal tax payments?
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-56.4%
Best Answer
Annual leave.
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60%
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-50%
10. What is a fiscal year?
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Top Answer
Financial Year.
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78%
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Second Best
The business year of a company.
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67%
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3.
financial year
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4.
A 12 month rolling year that does not necessarily start in January.
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5.
12month period for budgeting and reporting
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6.
Financial year.
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7.
Financial year.
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11. Explain to me the different types of payroll?
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Best Answer
Some organizations may have multiple entities.
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2.
they are fifferent type of payroll on required the company stranded or company policies
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33%
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12. Describe how would you familiarize yourself with our payroll system?
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Best Answer
Will train my self
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60%
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2.
By working on the system, accessing manuals, asking questions, training classes.
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60%
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3.
I am a hands on learner so i would like to do some mock payrolls and ask questions as needed.
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43%
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-37.5%
4.
Spend some time with user manuals and a test system work through different scenarios that would assist in producing the final payroll.
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40%
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-33.3%
5.
Will to train myself by working with the system, accessing manuals, asking questions and training classes.
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0%
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13. Can you explain when you would want to pay an employee through accounts payable rather than payroll?
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Best Answer
When you have trial the employee and the payment is less than 100 or the employee can provide and prove self employed status in accordance to hmrc guidance , contract of service rather than service under contract.
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67%
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2.
First we need to finalize salary sheet based on attendance sheet and other HR documentations i.e. Memo from HR for deduction or Addition. after preparation when all the approvals will be done then we will book accounts payable and we can pay to those employee only whose salary is finalized in salary sheet all others will be paid other than accounts payable.
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50%
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-33.3%
3.
I would pay an employee through accounts payable only if the department forgot to submit the employee's timesheet and they need money right away. I would calculate there pay manually and give 90% of the net pay only. Or another reason would be for advance pay and only if the employee has banked vacation time.
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38%
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-33.3%
4.
Employee is self employed and using 1099.
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33%
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14. Why are you interested in this position?
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Top Answer
Payroll job is the most tricky job and there is so much to learn in payroll. I enjoy working in payroll team.
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86%
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-80%
Second Best
Why are you interested in the payroll specalist position?
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71%
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-68.2%
3.
I have always enjoyed working with numbers and i like structure of payroll, rules, regulations and policies.
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70%
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-63.6%
4.
Describe how would you familiarize yourself with our payroll system?
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50%
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-47.6%
5.
since from my higher secondary level i have grown of dreaming of being in this position in a certain day and that's also the reason y i chose commerce as a stream..
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6.
What behaviors are needed for a payroll specialist position.
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27%
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15. What experience do you have implementing a new payroll system?
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16. For payroll, how would you calculate gratuity if needed?
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-53.3%
17. Describe to me your familiarity with the administration of 403b or 457 plans?
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18. If you have done bookkeeping in the past for small businesses, tell me about your experience doing that
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19. What are the payroll inputs?
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20. Tell me about the payroll forecasting you have been responsible for?
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-47.4%
21. Do you plan to open up your own accounting or payroll firm?
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-40%
Best Answer
This interview question is simple to answer. I would obviously begin by picking out a work related problem I have faced and that I knew turned out to be a problem that I was able to solve.
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22. Define a bad employee?
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Top Answer
One that doesnt show up for work on time or at all and one that complains about everything without offering a solution.
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Second Best
My view of a bad employee is one who does not contribute to the company.
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3.
okay a bad employee can be define as a person who is careless of his\her work n dont have a leadership quality within himself n who earmarks the mistakes...
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4.
Bad employee is the who intensinelly annoy management.
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5.
I would describe a bad employee who is not contributing to the business in any positive way.
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6.
Poor performance and attitude.
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7.
Who plays cheap politics?
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8.
Bad Employee for me is someone who takes medical leave on Mondays.
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9.
An employee supervised by a bad supervisor.
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10.
An employee that will not follow company policy. Does not read company handbook. Think that all companies have same benefits.
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23. Each of our buildings has a designated payroll timekeeper, who reports bi-weekly. Two reports are late, what do you do?
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Best Answer
IMMEDIATELY CONTACT THEM TO SEE WHY AND OBTAIN THEM
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67%
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2.
Contact them for an explanation and to offer solutions or help if possible.
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3.
Generally runs bi weekly.
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24. From your past experiences, describe a typical payroll day?
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25. What payroll software do you use?
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-20%
Best Answer
ADP Payroll 4 Windows.
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75%
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2.
SAP ECP_400
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67%
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3.
Biometric Fingertrak Terminal for Timekeeping Software while Windows Based programmed use Visual Basic 6.0 for Payroll Software.
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0%
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Payroll Specialist
Job Satisfaction
Interview Difficulty
Healthcare
Vacation
Hours per Week
60%
Average
Provided
Two Weeks
48 Hrs/Wk

Payroll specialist handles a clients payroll needs, and can advise them on the best practices. When preparing for this interview, follow up on your states payroll rules and have a great knowledge of payroll.

Last Updated: March 27, 2014, 6:50 pm
Education Requirements

Most employers will require a bachelor's degree, however, an extensive knowledge of payroll or good sales skills can land you a job at most payroll companies, and extensive payroll training will then follow.

Work Environment

Depending on the job, payroll specialist may have to travel to meet clients and to make new ones. Most of the payroll work is done in an office setting.